31 Oct
COSTI Immigrant Services
Newmarket
Job details
Here’s how the job details align with your profile.
Pay
- $38,648–$40,518 a year
Job type
- Part-time
Location
Newmarket, ON
Full job description
Duties:
- Provides administrative and secretarial support to the LINC (Language Instruction for Newcomers to Canada) program.
- Handles students and instructors’ inquiries in person, on the telephone and online regarding COSTI’s programs and services.
- Verifies, compiles, corrects and types program information, administrative documents, templates and statistical reports.
- Prepares and types letters, documents and certificates for signature regarding status of students.
- Creates, organizes and maintains operational files.
- Liaises with assessment centres for client intake assessments and placements in classes.
- Communicates with Welcome Centre partners for client referrals.
- Registers students in classes and refers clients to other COSTI, Welcome Centre or community services as required.
- Supports new clients’ access on virtual meeting platforms to prepare for attendance in virtual classes
- Collects and inputs client data into CIS, iCare, HARTs and the Welcome Centre base.
- Maintains and updates waitlist in the HARTS system.
- Prepares and distributes bus tickets to eligible clients and maintain records.
- Prepares and distributes materials for program outreach.
- Maintains inventory of program equipment, materials and supplies.
- Orders office supplies as required.
- Performs other administrative duties as required.
- Assists with reception duties at the Welcome Centre as required.
Qualifications:
- High school graduation or equivalent and 1-year administrative experience.
- Ability to work independently when the supervisor is not onsite.
- Experience using virtual meeting tools such as Zoom and MS Teams.
- Knowledge of Google Drive and Google Classroom.
- Experience of using equipment such as digital whiteboards and the Meeting Owl for presentation to in-person and online groups concurrently will be an asset.
- Advanced knowledge of MS Word, Excel, Publisher, Outlook, Internet and email.
- Good written and oral communication skills.
- Good administrative skills, typing speed of 40 words per minute is essential.
- Knowledge of office procedures, capable of meeting timelines.
- Demonstrated ability to work in a team-oriented environment.
- Excellent customer service skills and sensitivity towards educational needs of newcomers.
- Knowledge of CIS, HARTs or iCARE would be an asset.
- Ability to speak Ukrainian is an asset.
- Ability to work at both Newmarket Welcome Centre and Richmond Hill Welcome Centres
- Must be fully vaccinated or be exempt from vaccination on human rights grounds. COSTI reserves the right to require information establishing the validity of the exemption.
Location:
Richmond Hill Welcome Centre, 9325 Yonge Street, Unit 31A and Newmarket Welcome Centre, 16655 Yonge Street, Unit 26
Duration of Position:
November 15, 2024 to Open Ended.
Starting Salary Range:
$38, 648 to $40, 518 per annum
Posting Date:
2024-10-31
Closing Date:
2024-11-14
Notes:
Please note that a written and technical assessment will be administered to demonstrate both written and planning skills as well as proficiency with MS Office applications and Outlook at an advanced level. Qualified candidates are invited to submit their resumes and cover letters as one file quoting reference #189-24 to the below link: https://creg.costi.ca/ui/hr/resume.aspx?refno=189-24&site;=costi
▶️ Part Time Office Assistant
🖊️ COSTI Immigrant Services
📍 Newmarket