Office Project Specialist and Administrative Assistant

Office Project Specialist and Administrative Assistant

Forge Performance Group is a Recruitment & Talent Management solutions team located in Calgary, AB. We are dedicated to connecting our clients with highly skilled professionals well-matched to their unique hiring needs, culture, and goals. This opportunity is posted on behalf of one of our clients.

Our client is currently looking for an Office Project Specialist & Administrative Assistant in Calgary, AB (downtown). This role will provide exceptional internal support to a high performing group of Advisors specializing in the office asset class.

Summary of Essential Job Functions:

Proposals and Presentations

- Work with Advisor(s) to create and prepare content for proposals – direct or in response to RFI’s and RFP’s.






- Work with Advisor(s) and Sales Assistant(s) on project coordination and execution of proposals and CIM’s etc.
- Assist in the development of listing pitches/presentations (e.g. gather maps, surveys, other applicable research – see below under Market Knowledge for more details).

Market Knowledge

- Prepare surveys (lease and sales comparables, availabilities).
- Liaise with appropriate departments to obtain data, such as company and title searches, and property particulars (e.g. financial, marketing, research).
- Coordinate market reports and conduct basic comparative analyses, when required.
- May review leases and title documents; create summaries or abstracts.

Marketing Projects

- Responsible for project coordination and execution of marketing collateral (property brochures, email templates, maps, mail pieces, broker events, etc) for listings.
- Strategize, initiate and manage overall marketing campaign/plan as it relates to Advisor(s)





listing (schedule digital and social media updates and broker events, etc).
- Maintain records of correspondence, complete marketing update reports and client activity reports.
- Maintain property listings on various websites.
- Update Advisor’ recent transactions on website and other locations as advised.

Ongoing Governance

- Coordination of information for clients, availability information, required documentation, dealing with on-going or closing issues, critical date management and organizing meetings.
- Prepare a variety of reports for clients and/or for internal requirements (e.g. activity reports for clients, management reports, various industry research updates).
- Provide general office support (e.g. file management, filing, scanning, photocopying, organizing marketing efforts).






- In partnership with Advisor(s) share ownership for database management, such as information pertaining to clients, key contacts, and/or prospects (CRM).
- Type correspondence (e.g. letters, emails).
- Complete company-related expense and project spend reports.
- Compliance Expertise (FINTRAC, Anti-Spam Legislation, Real Estate Board requirements).

Qualifications & Knowledge:

- Minimum 2-5 years of related experience.
- Post Secondary diploma is preferred.
- Previous real-estate experience is an asset.
- Strong financial analysis skills would be considered an asset.
- Strong computer skills, including intermediate-advanced knowledge of Microsoft Office products (Outlook, Word, Excel). InDesign knowledge is considered an asset.






- Experience conducting research through MLS, MPAC, RealNet and/or the Internet is required.
- Exceptional administrative skills and demonstrated ability to prioritize and handle multiple tasks in day-to-day work in an accurate manner required.
- Experience in the commercial real-estate sector or related industry required.
- Strong planning & project management skills.
- Demonstrated professional and courteous interpersonal skills (Telephone & In-person).
- Discreet-understands when confidentiality is required.
- High level of attention to detail, energy & initiative.
- Works well independently as well as part of a team.

▶️ Office Project Specialist and Administrative Assistant
🖊️ Forge Performance Group
📍 Calgary