25 Oct
Bow Valley College
Downtown Toronto
About Bow Valley College
Bow Valley College is the largest college in the Calgary area, with over 15,000 students. We open doors to in-demand jobs across Canada. Our graduates contribute to the economy and community through careers in business, entertainment arts, technology, health care, social services, and more. We are proud to be named one of Alberta’s Top 80 employers and one of Canada’s Top 50 research colleges. Our innovative applied research, focused on health and health technology, educational technology, and social innovation, is helping shape the future of college education. Learn more about the opportunities we create for students, employees, and our province at bowvalleycollege.ca.
Position Summary
Reporting to the Director, Student Services, this position provides administrative oversight for the broad and diverse needs of the Student Services department.
This role supports cross-departmental collaborations and integrations, and coordinates administrative duties, processes and projects within Student Services. This position requires a high level of professionalism, discretion, and the ability to independently handle multiple tasks and responsibilities simultaneously
Position responsibilities and accountabilities include but are not limited to:
Director and Department Oversight
• Provides direct support to the Director and Associate Directors, managing schedules, travel, and meetings.
• Organizes logistics for department events and maintains departmental records and files.
• Manages supply orders, contracts, and confidential payroll information.
• Prepares reports, handles inquiries, and serves as liaison between the Director and stakeholders.
Project and Process Coordination:
• Coordinates projects, develops processes, and ensures adherence to college policies.
• Supports HR processes, including staff onboarding and IT/security requests.
• Leads department initiatives and represents the department on committees.
Cross-Departmental Collaboration:
• Manages payroll matters, employee orientation, and professional development tracking.
• Oversees budget tracking and financial compliance.
• Ensures adherence to college policies on signing authority and compliance.
Additional Support:
• Provides backup administrative support as needed.
Required qualifications:
• Diploma in a related field
• 3-5 years of related experience
• Proficient with MS Office applications including a thorough knowledge of database functions/operations.
• Excellent communication; analytical, research skills
• Ability to work on a variety of complex tasks within an open-office environment
• An equivalent combination of directly related education and experience may be considered
• If your education was received internationally we will require you provide an international education assessment through IQAS, WES, or one of the other nationally designated organizations upon hire
This opening is a continuous AUPE position. Please note all successful candidates will be required to provide copies of government issued identification and proof of educational qualifications upon hire and may be required to provide an enhanced police information check.
Closing Date: November 05, 2024
Diversity and Inclusion Commitment
Bow Valley College is strongly committed to fostering diversity and inclusion within our community. We welcome applications from qualified candidates who would contribute to the further diversification of our employees including, but not limited to, visible minorities, Indigenous peoples, persons with disabilities and persons of any sexual orientation or gender identity.
▶️ Director’s Administrative Officer
🖊️ Bow Valley College
📍 Downtown Toronto