Administrative Assistant

Administrative Assistant

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The Opportunity

Halifax Water is currently hiring for the job of Administrative Assistant. This is a regular opportunity in the Environment, Health & Safety Department and has full time hours.

What the Environment, Health & Safety Department does:

- Ensures Halifax Water complies with regulations set forth by Nova Scotia Environment, the Department of Fisheries and Oceans, and The Nova Scotia Department of Labour.
- Ensures our customers comply with our Rules and Regulations

As an Administrative Assistant, you will:

- Provide senior administrative and clerical support to the Director of Environment, Health & Safety, while maintaining a high degree of professionalism and confidentiality.






- Assist the Director to carry out their functions, applying effective time management and task follow-up.
- Work within shared work environments (MS SharePoint, Document Management System, MS Teams, Teams TaskBoards, corporate financial system).
- Assist with preparing related budget documents.
- Prepare and process claims/invoices and prepare tender documents.
- Compile information from multiple sources and multiple formats.
- Compile associated data and statistics.

To do this job, you need to have:

- A related Administration, Administrative Assistant, or Business Certificate from a recognized educational institute.
- Five years of related administrative experience.
- Demonstrated experience working with Microsoft Office 365 applications (including Word, Excel, PowerPoint, Outlook, OneNote, OneDrive, Teams, SharePoint, MS Forms) and Adobe Pro for the conversion of files.
- Knowledge of other Microsoft applications such as Project, PowerBI, Visio, and Planner will be considered an asset.
- Accuracy in typing.

This job is a non-union position.





The job description and benefits to working at Halifax Water can be viewed on the Halifax Water website (Work for Halifax Water | Halifax Water).

Halifax Water Is An Equal Opportunity Employer. This means:

- Our goal is to be a diverse workplace, which is representative of the community we serve, at all job levels. We believe a diverse workforce positively contributes to our success, and the success of our community.
- We encourage applications from qualified African Nova Scotians, LGBTQ+ community, racially visible persons, women in non-traditional positions, persons with disabilities and Indigenous persons. You are encouraged to self-identify in the cover letter.

Application Deadline is 4:30 pm on October 28, 2024.

Thank you for applying for a job with us.





We will contact you only if we choose you for an interview.

If offered the job:

- You may need to complete a practical test.
- You will need to successfully pass a background check.

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- - A little bit about us

Halifax Water

As Atlantic Canada's Largest Water Utility, our purpose is to supply and safeguard sustainable, high-quality water services.

Everything we do at Halifax Water is tied to our purpose. With employees who are dedicated to supplying high-quality services for water, wastewater, and stormwater, through a 'One Team One Water' attitude, we can meet the challenges of a growing population, aging infrastructure, and increasing regulatory compliance.







Halifax Water employees strive to be stewards of our environment and are fueled by a passion to serve our communities. Employee commitment and dedication of service mean a great deal to our customers, stakeholders, and to Halifax Water.

As an employee, Halifax Water is proud to offer you:

- Pension & Benefits: We invest in our employees. As a member of our team, you will have access to a competitive benefits package, including health insurance, retirement plans, long-term disability, paid holidays, vacation, sick leave, fitness incentives and much more. Learn more about the benefits of working at Halifax Water on our website; HalifaxWater.ca
- Diversity, Equity, and Inclusion: We continually foster a more diverse workforce representative of our communities at all job levels.





We know that a diverse workforce positively contributes to our success and the success of our community.
- Career & Professional Development: We encourage job development opportunities for all employees, including on-the-job training, tuition assistance, eLearning courses, classroom-based training, and more.

We are committed to providing a safe and hazard-free work environment. Our employees' health and well-being are a top priority, and we promote a safety-first culture to provide daily healthy, safe, sustainable, and reliable services. We take this responsibility seriously and feel immense pride in reaching beyond industry service standards.

As a public service utility operating critical infrastructure on behalf of our customers, our employees are trained in Emergency Measures Operations (EMO) and Incident Command System (ICS).





This type of training allows Halifax Water to respond to all emergencies, from simple water main breaks to keeping customer water flowing (water, wastewater, and stormwater) through Hurricanes and other major natural events.

To learn more about What We Do, visit Halifax Water .

▶️ Administrative Assistant
🖊️ Halifax Water
📍 Halifax Regional Municipality