25 Oct
WSP USA
Montreal
The opportunity
WSP
is seeking an Executive Assistant for our Senior VP, Bridges, Highways & Roads.
The selected candidate will be responsible for providing a high level of support while adhering to company-wide best practices to meet internal and external demands.
The Executive Assistant will develop and maintain excellent relationships with all employees, customers, and other stakeholders, and embody WSP's values and guiding principles.
The selected candidate will have strong planning and organizational skills, as well as solid oral and written communication skills in both English and French.
The candidate will be based in one of the following WSP offices: Montreal, Laval, Brossard, Ottawa or Gatineau.
Why WSP?
We value and are committed to upholding a culture of
Inclusion
and
Belonging
.
Our
Flexible
Work Policy – we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours.
We will support you on and off the job so you can be fully present in both your work and home lives.
A
Canadian
success story – we're
proud
to wear the red and white of this beautiful country and show the world what Canada has to offer.
Enhance
the world around you – from the environment to the highways, to the buildings and the terrain, WSP is the fabric of Canada.
Outstanding
career opportunities – We are growing and pushing ourselves every day to be greater than yesterday.
We are open to your ideas and trying new things.
A phenomenal
collaborative
culture and a workforce filled with genuinely
good
people
who are doing humbly important work.
Come find out for yourself what it's like to be a part of our journey.
We offer attractive pay,
flexible work options, a great corporate culture, comprehensive and employee-focused benefits including virtual healthcare and a wellness platform as well as great savings programs, and a clear vision for the future.
#WeAreWSP
What you can expect to do here: Coordinate and manage the schedule for internal and external meetings and conference calls, including room set-up, meal orders, audiovisual aspects, etc.
Organize and coordinate senior management and face-to-face meetings
Make travel and accommodation reservations with the company's travel agency.
Organize and submit personal and corporate credit card expenses, and approve timesheets and expenses
Coordinate national communications and disseminate them accordingly
Draft minutes of meetings and distribute them accordingly
Organize social events as needed
Prepare and write reports
Coordinate and support various WSP Canada corporate initiatives (employee training, performance appraisals, etc.)
As an integral part of the management team, you will need to develop an understanding of the business and the team's operations in order to provide appropriate assistance
Occasional trips around the province and the country
Occasionally perform evening or weekend duties as required
What you'll bring to WSP:
Post-secondary degree in business administration or related discipline is an asset
Over 10 years' professional experience in a corporate environment and in an organization of similar size (over 5,000 employees)
At least five years' experience as a corporate executive assistant
Demonstrate proven skills and competencies in the use of the Microsoft Office suite, particularly Excel
Knowledge of Share
Point and ERP software is an asset
Ability to multi-task and meet deadlines
Consistently accurate, high-calibre work and attention to detail in a fast-paced environment
Attention to detail with good visual presentation skills
Strong organizational skills and ability to work with minimal supervision
Exercise judgment and discretion when handling confidential and sensitive data and situations
Demonstrate autonomy and initiative
Fluency in English and French is essential (spoken and written)
Occasionally available to work overtime
WSP
is one of the world's leading professional services firms.
Our purpose is to future proof our cities and environments.
We have over 65,000 team members across the globe.
In Canada, our 12,000+ people are involved in everything from environmental remediation to urban planning, from engineering iconic buildings to designing sustainable transportation networks, from finding new ways to extract essential resources to developing renewable power sources for the future.
At
WSP
:
We value our people and our reputation
We are locally dedicated with international scale
We are future focused and challenge the status quo
We foster collaboration in everything we do
We have an empowering culture and hold ourselves accountable
Please Note: Health and Safety is a core paramount value of WSP.
Given the importance of keeping one another safe it is expected that you comply with our Health, Safety & Environment (HSE) policy at all times as well as client HSE policies when working at client locations.
Offers of employment for safety-sensitive positions involving fieldwork are contingent upon candidates being able to perform key physical tasks of the job as described in the job posting and interview.
This may include the ability to work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits).
WSP welcomes and encourages applications from people with disabilities.
Accommodations are available on request for candidates taking part in all aspects of the selection process.
WSP is committed to the principles of employment equity.
Only the candidates selected will be contacted.
WSP does not accept unsolicited resumes from agencies.
For more information please
READ THE FULL POLICY. (https://www.wsp.com/en-CA/careers/notice-to-staffing-agencies)
▶️ Executive Assistant
🖊️ WSP USA
📍 Montreal