23 Oct
Activa
Montreal
Job Title: Administrative Assistant Opportunities
Company: Activa
Location: Montreal, Quebec, CA / Hybrid Remote Work Possible
At Activa, we believe that great talent is the cornerstone of our success. While we are not currently hiring for Administrative Assistant positions, we recognize the importance of building a pipeline of skilled candidates for our future hiring plans. We invite you to submit your CV and express your interest in joining our dynamic team. By doing so, you will be among the first to know when opportunities arise that align with your skills and aspirations.
About Us:
Activa is a forward-thinking company based in Montreal, dedicated to fostering a culture of innovation and collaboration.
We embrace creativity and value fresh ideas that lead to inventive solutions. Our team is made up of dedicated professionals who are passionate about their work and committed to achieving excellence. As we prepare for future growth, we are eager to connect with talented individuals who share our vision and values.
Position Overview:
As an Administrative Assistant at Activa, you will play a vital role in supporting our operations and ensuring the smooth functioning of our daily activities. Your contributions will be essential in maintaining an organized and efficient work environment. This position is suitable for candidates at various experience levels, from entry-level to senior-level professionals.
Key Responsibilities:
- Provide administrative support to various departments, including scheduling meetings, managing calendars, and organizing travel arrangements.
- Assist in the preparation of reports, presentations, and other documentation as required.
- Maintain and update filing systems,
both electronic and physical, ensuring that all documents are easily accessible and well-organized.
- Serve as a point of contact for internal and external communications, responding to inquiries and directing them to the appropriate parties.
- Collaborate with team members to coordinate projects and ensure deadlines are met.
- Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
- Support the onboarding process for new employees by preparing necessary documentation and facilitating orientation sessions.
- Participate in team meetings and contribute ideas for process improvements and efficiency enhancements.
- Assist with special projects and other duties as assigned by management.
Requirements:
- Proven experience in an administrative role is preferred, but we welcome applications from candidates at all experience levels.
- Strong organizational skills and attention to detail, with the ability to manage multiple tasks simultaneously.
- Excellent written and verbal communication skills, with a focus on presentation and professionalism.
- Problem-solving mindset with the ability to think critically and adapt to changing circumstances.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with other office software and tools.
- A dedicated and hardworking attitude, with a commitment to delivering high-quality work.
- Ability to work independently and as part of a team in a hybrid remote work environment.
Benefits:
At Activa,
we value our employees and strive to create a positive work environment. While we are not currently hiring, we want to highlight some of the benefits that our future team members can expect:
- Free food and snacks to keep you energized throughout the day.
- Company equipment provided to ensure you have the tools you need to succeed.
- Company transportation options to facilitate your commute.
Working Environment:
At Activa, we embrace creativity and innovation. Our culture encourages fresh ideas and inventive solutions, allowing our team members to thrive in a supportive and collaborative atmosphere. We believe that a positive work environment fosters productivity and job satisfaction,
and we are committed to creating a workplace where everyone feels valued and empowered.
Equal Opportunity Statement:
Activa is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We encourage applications from individuals of all backgrounds, experiences, and perspectives.
If you are interested in being considered for future Administrative Assistant opportunities at Activa, please submit your CV and a brief cover letter outlining your qualifications and interest in our company. We look forward to connecting with you and exploring the possibility of working together in the future!
How to apply:
Apply on GrabJobs and you will be notified via email if shortlisted for the job.
▶️ Administrative Assistant Opportunities
🖊️ Activa
📍 Montreal