21 Oct
City of Hamilton
London
Contribute to the City of Hamilton, one of Canada’s largest cities - home to a diverse and strong economy, an active and inclusive community, a robust cultural and dining scene, hundreds of kilometers of hiking trails and natural beauty just minutes from the downtown core, and so much more. Join our diverse team of talented and ambitious staff who embody our values of sensational service, courageous change, steadfast integrity, collective ownership and being engaged empowered employees. Help us achieve our vision of being the best place to raise a child and age successfully. #BeTheReason
- Job ID #30541: Senior Project Manager, Special Procurement Projects
- Union: Non-Union
- Job Description ID #: A14947
- Close date:
Interested applicants please submit your application online at www.hamilton.ca/city-council/jobs-city by 4:00 p.m. on October 30, 2024.
- Internal applicants should apply with your work e-mail address. External applicants are considered only after the internal posting process has been completed. Only applicants chosen for an interview will be contacted.
SUMMARY OF DUTIES
Reporting to the Director, Procurement, the Senior Project Manager is responsible for providing key support and acting as a resource to the Director. Coordinates and manages projects that are of a Divisional and strategic nature and focused on Divisional objectives; provides support to high priority initiatives or Divisional programs. Coordinates Process Improvement projects and Quality Management Initiatives within the Division. Researches and participates in operational planning and the development of strategic initiatives; assists the Director to implement organization change management.
Assists the Director in developing agendas and participates in Divisional Senior Management meetings.
Coordinates the development and review of strategic briefings to the Director; and writes Council reports, presentations, and other documents as required. Leads or participates in multi-disciplinary teams and represents the Director on corporate, departmental, and Divisional committees and project teams as directed. The Senior Project Manager will possess a demonstrated record of performance, leadership, diplomacy, technical competence, customer focus, innovation/creativity, team advocacy and commitment to results. The incumbent will have a high level of personal integrity and will be an excellent communicator.
GENERAL DUTIES
- The Senior Project Manager oversees and/or leads special projects utilizing cross-functional Divisional work teams as directed by the Director and Divisional Senior Management.
- The Senior Project Manager will:
- Participate in multi-disciplinary teams comprised of staff not only from the Corporate Services Department, but from other City Departments and outside agencies in order to address Divisional, departmental, and corporate initiatives in meeting the objectives.
- Interact with consultants on Divisional projects including the preparation of specifications and terms of reference, researching and overseeing the collection of data and reviewing/commenting on consultants’ reports and recommendations.
- Participate in the development and implementation of the Divisional operational work plans that includes goals, objectives and performance indicators for organizational units, and monitors and prepare reports and other documentation as required.
- Assist in the implementation of operational initiatives oriented to improve the efficiency and effectiveness of Divisional operations.
- Provide research and analysis on pertinent issues, develop policy or make recommendations for appropriate action to the Director.
- Receive and answer inquiries from the public, other City departments, outside agencies, other governments, consultants, contractors and vendors.
- Liaise with other City departments and external agencies such as various trade unions, neighbouring municipalities, and stakeholder groups as it relates to Divisional matters.
- Monitor and control operating and capital expense budgets for assigned projects and initiatives.
- Assist with the preparation and monitoring of the annual operating and capital budget for the area of responsibility.
- Write reports and/or articles, prepare and deliver presentations, facilitate meetings, and compose correspondence related to major responsibilities.
- In the absence of the Director, liaise directly with the Acting Director.
- Maintain an understanding of industry standards and City operating guidelines, including standards defined in provincial regulations in consideration of the operational requirements for the Division.
- Work in accordance with the provisions of applicable Health and Safety legislation and all City of Hamilton corporate and departmental policies and procedures related to Occupational Health and Safety.
- Perform other duties as assigned that are directly related to the major responsibilities of the job.
QUALIFICATIONS
1. Proven knowledge of applicable theories, practices and trends in project management, process improvement and quality systems normally acquired through the completion of a university degree in business, public administration or related field with considerable demonstrated experience in a public procurement environment.
2. Extensive relevant experience and business knowledge in the municipal environment with responsibility for policy / program initiatives and analysis, project and change management strategies.
3.
Knowledge and understanding of performance measurement and continuous improvement processes in a municipal environment.
4. Experience with quality management systems preferred.
5. Lean Six Sigma certification is desired, Black Belt certification preferred.
6. Must be self-motivated and capable of working independently and as part of a team. Must excel at planning, organizing, and implementing projects.
7. Demonstrated financial management skills including the development, implementation and monitoring of budgets.
8. Thorough knowledge and understanding of statutes, regulations, and by-laws affecting public procurement. Knowledge of the City’s Procurement Policy, the Municipal Act, and Trade Agreements would be an asset.
9. Highly effective leadership, facilitation, communication,
presentation, conceptual problem-solving, interpersonal and organizational skills, with the ability to multi-task and adopt quickly to change.
10. Demonstrated experience and ability to lead or participate in cross-functional teams, foster cooperative and collaborative working relationships and to take multi-partner projects to successful completion.
11. Knowledge of legislative and policy framework; and current issues affecting local government with an understanding of public sector management accountability framework.
12. Excellent written and verbal communication skills. Demonstrated ability to convey issues and concepts in a convincing manner.
13. Possess excellent public relations, report writing, and presentation skills. Demonstrated ability to lead and participate on diverse teams.
14. Demonstrated ability to maintain confidentiality, exercise good judgment and discretion in dealing with politically sensitive and labour relations matters.
15. Computer literacy and proficiency utilizing Microsoft products (Word, Excel, Power Point, & Outlook), and other software programs as may be required.
16. Ability to work outside regular business hours, as required.
THIS POSITION REQUIRES A VALID CLASS “G” DRIVER’S LICENCE AND PROOF THEREOF IS REQUIRED AFTER HIRE.
Disclaimer:
Be advised that Human Resources frequently audits resumes of internal/external applicants to ensure/validate information provided is consistent and trustworthy. Falsification of information provided at any time throughout the recruitment process may be grounds for disqualification, and for internal applicants, subject to discipline up to and including termination.
Terms:
The City is an equal opportunity employer that is committed to inclusive, barrier-free recruitment and selection processes. Consistent with our Values and Corporate Culture Pillars, the City of Hamilton is committed to providing equitable treatment to all with respect to barrier-free employment and accommodation without discrimination. The City will provide accommodation for applicants in all aspects of the hiring process, up to the point of undue hardship. If you have an accommodation need, please contact Human Resources as soon as possible to make appropriate arrangements.