21 Oct
10 CAE Canada
Montreal
About This Role
Are you looking for a work environment where you can innovate, reach greater heights and collaborate with experts from a wide range of sectors? You want to join a world-class company and industry leader with projects to which you would be proud to contribute? Come share your passion with us!
Reporting to the Chief Legal and Compliance Officer, and Corporate Secretary (CLO), this role is responsible for coordinating Board meetings and related matters and offering executive support to the CLO.
This role will require a high degree of integrity and professionalism, while providing timely and accurate administrative and corporate governance support to CAE’s public company Board of Directors.
Board Meeting Support
- Coordinate and facilitate Board meetings (virtual and in-person), including scheduling, preparing draft agendas, and uploading meeting materials to electronic boardbooks (BoardVantage) within prescribed deadlines.
- Liaising with management to obtain final-approved materials for Board/Committee meetings.
Board Support
- Professionally assist directors with information requests and inquiries. Support newly-appointed directors for on-boarding and to provide an effective and smooth transition to their new role and responsibilities.
- Assist directors with their expenses.
- Facilitate communications between the Board and the Executive Management Committee.
Record Keeping
- Coordinate minutes for all Board and Committee meetings for review by the CLO, internal communications to key senior executives and directors.
Executive Assistant (C-Level) Function
Senior level administrative support including:
- Managing the CLO’s calendar, prioritizing and rescheduling as required.
- Arrange CLO travel plans as required, which includes coordinating travel and hotel arrangements.
- Process expense reports.
- Organize quarterly town halls and events.
- Maintain org chart.
Requirements:
- College or professional degree in secretarial studies, or equivalent combination of related training and experience.
- Minimum 10-15 years of previous experience as an administrative assistant.
- Significant experience with board support functions.
- Excellent communication skills in both English and French languages (written and spoken).
- In-depth knowledge of the Microsoft Office suite.
- Excellent knowledge of PowerPoint and MS Project.
- Excellent organizational and planning skills.
- Multitasking and time management skills.
- Good attention to detail, team spirit, flexibility, tact, diplomacy and ability to work in a fast-paced environment.
- Takes initiative, autonomous and willing to learn.
- Maintain high level of confidentiality.
- Dynamic and team oriented.
CAE offers:
- an environment where your initiatives will be recognized and valued.
- the opportunity to work on a variety of projects on a multidisciplinary team.
- the possibility to work from home occasionally.
- flexible schedules.
- attractive employee benefit.
About CAE
Read our FY24 Global Annual Activity and Sustainability Report.
Follow us on Twitter: @CAE_Inc
Facebook: www.facebook.com/cae.inc
LinkedIn: www.linkedin.com/company/cae
Hashtags: #CAE; #CAEpilot
#LI-JN1
Position Type
Regular
CAE thanks all applicants for their interest. However, only those whose background and experience match the requirements of the role will be contacted.
Equal Opportunity Employer
CAE is an equal-opportunity employer committed to diversity, equity, and inclusion. As "One CAE," we take affirmative action to ensure equal opportunity for all applicants regardless of race, nationality, colour, religion, sex, gender identity and expression, sexual orientation, disability, neurodiversity, Veteran status, age, or other legally protected characteristics.
If you don't see yourself fully reflected in every job requirement listed in the job posting, we still encourage you to reach out and apply. At CAE,
everyone is welcome to contribute to our success. If reasonable accommodation is needed to participate in the job application or interview process, please get in touch with us at [email protected].
▶️ Executive Assistant & Board Liaison
🖊️ 10 CAE Canada
📍 Montreal