21 Oct
PeaceHealth
Surrey
Description
Peace
Health is seeking a Logistics/Administrative Coordinator for a Full Time, 1.00 FTE, Day position.
The salary range for this job opening at Peace
Health is $24.96 – $37.44.
The hiring rate is dependent upon several factors, including but not limited to education, training, work experience, terms of any applicable collective bargaining agreement, seniority, etc.
Job Summary
This is NOT a warehouse Logistics role, and differs from a typical Administrative Assistant, as the duties vary in scope, requiring medical terminology knowledge, AV systems experience, and MS Office Suite expertise.
This role requires exceptional organizational skills, as you will be working with multiple leaders,
balancing deliverables and deadlines for each of their projects.
Serves as a resource for supporting the day-to-day logistics and implementation of various programs across Peace
Health.
Supports and facilitates internal and external operations as needed by the department being supported.
Coordinates logistical and administrative support to department caregivers by planning and creating materials.
Schedules and arranges audiovisual needs while supporting activities: meetings, events, trainings, classes, and/or skills labs.
Responsible for developing agendas and taking minutes during meetings, events, and trainings.
Analyzes reports and incoming requests related to the department being supported.
Provides communication through various methods with caregivers within the organization.
Essential Functions
Coordinates logistics for the department, which includes scheduling, planning, obtaining supplies, managing inventory and setting-up for all events, meetings, and daily activities.
Supports technology use during events, meetings, etc.
Serves as a resource for network department logistics needs.
Assists with maintaining the document library pertaining to the department being supported to ensure they are current, accessible and updated to support efficient operations.
Identifies internal and external issues that impact the department and escalates through the appropriate chain of command.
Tracks action items for meetings and workshops to ensure they are completed and met.
Assists with collection, analysis and documentation of evaluation data.
Participates in team meetings and prepares materials and follow-up on action items.
Identifies opportunities and supports process improvement.
Performs other duties as assigned.
Qualifications
Education
Required:
High School Diploma
Required: Associate Degree, or combination of education and experience that provides the caregiver with the requisite knowledge, skills and abilities to perform the job
Experience
Required: Minimum of 3 years of administrative program support experience.
Strongly Preferred: Experience in a healthcare setting, as basic medical terminology will be instrumental to your success.
Credentials
Skills
Demonstrated high level of skills and knowledge in Microsoft Office (Word, Excel, Power
Point, and Outlook). (Required)
Strong written and verbal communication skills. (Required)
Skilled in project management with the ability to manage multiple concurrent projects and tasks. (Required)
Ability to work with all levels of management and caregivers. (Required)
Ability to manage multiple priorities, projects and display flexibility in a fast paced and changing work environment. (Required)
Strong organizational and analytical skills. (Required)
Working Conditions
Lifting
Consistently operates computer and other office equipment.
Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
Sedentary work.
Environmental Conditions
Predominantly operates in an office environment.
Some time spent on site in medical/hospital setting.
Mental/Visual
Ability to communicate and exchange accurate information.
The worker is required to have close visual acuity to perform an activity such as:
preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.
Peace
Health is committed to the overall wellbeing of our caregivers: physical, emotional, financial, social, and spiritual.
We offer caregivers a competitive and comprehensive total rewards package.
Some of the many benefits included in this package are full medical/dental/vision coverage; 403b retirement plan employer base and matching contributions; paid time off; employer-paid life and disability insurance with additional buyup coverage options; tuition and continuing education reimbursement; wellness benefits, and expanded EAP and mental health program.
See how Peace
Health is committed to Inclusivity,
Respect for Diversity and Cultural Humility (https://www.thecaregiver.org/wp-content/uploads/2017/05/Peace
Health-Statement-of-Commitment-to-Diversity-and-Inclusion-vFINAL.pdf) .
For full consideration of your skills and abilities, please attach a current resume with your application. EEO Affirmative Action Employer/Vets/Disabled in accordance with applicable local, state or federal laws.
REQNUMBER: 97286
▶️ Administrative Logistics Coordinator
🖊️ PeaceHealth
📍 Surrey