21 Oct
University of Ottawa
Ottawa
Job details
Here’s how the job details align with your profile.
Pay
- $77,637–$98,070 a year
Job type
- Full-time
Location
200 Lees Avenue, Ottawa, ON
Full job description
Job Type:
Employee
Duration in Months (for fixed-term jobs):
24
Job Family:
Student Recruitment
# of Open Positions:
1
Faculty/Service - Department:
Communications, Faculty of Health Sciences
Campus:
Ottawa, ON
Union Affiliation:
SSUO
Date Posted:
October 21, 2024
Applications must be received BEFORE:
November 01, 2024
Hours per week:
35
Salary Grade:
SSUO Grade 10
Salary Range:
$77,637.00 - $98,070.00
About the Faculty of Health Sciences About Sciences
Make your mark with the Faculty of Health Sciences! Health matters to everyone and we are committed to becoming a nationally and internationally recognized leader in innovative approaches to active living, health promotion, and quality health services.
Our success lies in our students and our people. Join us and every day you will have the opportunity to make a meaningful impact as we grow together and make a great faculty even better.
Position purpose:
Under the supervision of the Manager, Marketing and Communication of the Faculty of Health Sciences, contributes to the development and growth of the sector by conceptualizing and executing liaison and recruitment activities which project a positive image of the sector in order to maximize outreach and attract a high caliber of students. Organizes and leads promotional and recruitment events and campaigns, generate web content and develop communication plans to project a positive image, promote the brand and increase the visibility of the sector.
Acts as resource person to employees of the sector on inquires related to communications to ensure compliance with established policies and standards.
Note: This is a two-year (2) contract or temporary assignment.
In this role, your responsibilities will include:
- Liaison activities: Plan and coordinate visits with future students, parents, and guidance counsellors to promote programs, achievements, and ongoing activities of the faculty and/or the university. Act as a resource person for inquiries pertaining to program requirements and university services with the objective of increasing the visibility and appeal of the program for future students.
- Events management:
Conceptualize and execute events for student recruitment and other special events in order to project a positive image of the faculty and/or the university. To this end, form and chair event planning committees, identify elements and timelines, monitor and communicate progress. Develop event budgets and ensure that all activities take place within budget limitations.
- Promotion: Promote events to target audiences to maximize outreach and participation. To this end, conceptualize and develop promotional material, maintain strong relationships with key contacts at secondary schools and other postsecondary institutions and at government agencies, develop a student ambassador program and facilitate its activities.
- Quality assurance:
Develop performance indicators and monitor performance by executing consultations and surveys in order to maximize the effectiveness of liaison and recruitment activities of the sector. Analyze results and make improvements to optimize the use of recruitment and advertising tools.
- Trends and needs analysis: Initiate and execute market research studies and analyze results to identify priorities and critical paths for all recruitment and liaison activities and to recommend new initiatives.
- Communications: Develop and execute an annual communications plan that supports the sector’s communications needs for various internal and external target audiences, contributing to the strategic plan and the brand of the sector. To this end, write content for annual reports, news bulletins, brochures, speeches, web, social media and press releases and coordinate translation.
- Client advice:
Provide advice and tools to employees of the sector in the preparation of presentations and other communications to ensure visual identity and compliance to communication policies, web, accessibility and official language standards. Act as resource person for the sector for inquiries pertaining to communications policies and procedures.
- Marketing: Develop and implement marketing strategies for the sector contributing to the corporate marketing and communications plan. To this end, collaborate with graphic designers and photography and printing resources in the production of marketing material to promote the sector to future students while ensuring compliance with graphic standards.
What you will bring:
- Knowledge of communications principles normally acquired through a postsecondary degree in a related discipline or an equivalent combination of education and work experience
- Minimum 3 years of demonstrated experience in a similar role
- Knowledge of web accessibility guidelines and experience in their application
- Advanced knowledge of computer systems and software including graphic design and web applications, spreadsheets, databases, Internet and e-mail
- Experience giving presentations to large groups in both official languages
- Experience in event planning and organization
- Experience managing projects
- Strong public relations, interpersonal and communication skills
- Strong organizational skills
- Ability and availability to occasionally travel outside of the city to facilitate recruitment activities, and to work outside of normal office hours
Bilingualism: French and English (spoken and written); to be considered for this position, candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.
Key Competencies at uOttawa:
Here are the required competencies for all or our employees at uOttawa:
Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative:
Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.
The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact [email protected] to communicate the accommodation need. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.
Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click here to find out more.
If this is a front-line position with responsibilities to interact with students, selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.
Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 – Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.
▶️ Intermediate Liaison, Student Recruitment
🖊️ University of Ottawa
📍 Ottawa