20 Oct
Quantum
Toronto
Nº de réf : 117069
Position: Executive Assistant (EA)
Location: Downtown Toronto (Walking distance from Union Station)
Work Model: Hybrid (3 days in-office, 2 days remote)
We are recruiting on behalf of a highly respected client, seeking a professional and experienced Executive Assistant to support their leadership team. This is a fantastic opportunity for a proactive individual who thrives in a fast-paced environment and is looking to take on a pivotal role in a dynamic organization. The position offers a hybrid work model, with a mix of in-office (Downtown Toronto) and remote work.
Key Responsibilities:
- Provide comprehensive administrative support to senior executives, including calendar management,
meeting coordination, and travel arrangements.
- Act as a key liaison between the executive team and internal/external stakeholders.
- Prepare and edit correspondence, presentations, reports, and meeting materials.
- Manage email communication, prioritize tasks, and ensure follow-up on action items.
- Coordinate internal and external meetings, including scheduling, preparing agendas, and taking minutes.
- Handle confidential information with a high level of discretion and professionalism.
- Assist with special projects and event coordination as needed.
- Ensure office efficiency by maintaining supplies, equipment, and technology requests.
Key Qualifications:
- 3-5 years of experience in an Executive Assistant or similar role supporting C-suite or senior management.
- Exceptional organizational and time management skills with the ability to prioritize and manage multiple tasks.
- Strong communication skills, both written and verbal.
- Proficiency in Microsoft Office Suite (Word, Excel,
PowerPoint, Outlook).
- Ability to work independently and collaboratively within a team.
- High level of professionalism and discretion in handling sensitive information.
- Familiarity with Toronto's business district is an asset.
Work Environment & Benefits:
- Hybrid Work Model: 3 days in the downtown office (walking distance from Union Station) and 2 days remote.
- Competitive compensation package.
- Opportunities for professional development and growth.
- A collaborative, supportive, and inclusive work culture.
How to Apply:
We are managing this recruitment on behalf of our client, and all qualified candidates are encouraged to apply. Please submit your resume and cover letter to Morgan McKenzie at for consideration.
We appreciate all applications, but only candidates selected for an interview will be contacted.
REFER A PERM HIRE AND EARN UP TO $1,000! For more details, .
OUR VIRTUAL DOORS ARE OPEN! We're also bringing the interviews to you by various web applications, virtually! Contact us today for your next opportunity.
▶️ Executive Assistant
🖊️ Quantum
📍 Toronto