19 Oct
Keyano College
Fort McMurray
The Opportunity
Keyano College's Office of the Registrar is on the lookout for a full-time Scheduling and Articulation Coordinator to join their team! Working closely with the Supervisor – Scheduling & Registration, this position is responsible for the creation and management of the academic timetable, course catalog, graduation processing, and articulation and transfer agreements. The role involves close collaboration with program Chairs, Deans, and the Assistant Registrar to ensure accurate scheduling and seamless management of student records. This position also acts as a liaison for articulation and transfer agreements with external institutions and provides support to the student records department.
About Us
Keyano College is a comprehensive post-secondary educational institution located in Fort McMurray, nested in the Regional Municipality of Wood Buffalo on traditional Treaty 8 territory. We are a strategic community partner that meets both the training and talent upgrading needs of industry, as well as the personal enrichment and cultural needs of the Wood Buffalo community. We take pride in offering a safe work and study environment that embraces Equity, Diversity, Inclusion and Belonging. Our students and customers come from all walks of life and so do we. That is why we are committed to hiring great people from a variety of backgrounds because it makes our employee community stronger.
Duties & Responsibilities
- Develop academic timetables in consultation with Chairs, Deans, and the Assistant Registrar using Infosilem Suite, ensuring no course conflicts.
- Collect and organize scheduling data, including course loading sheets and constraints from departments.
- Distribute draft timetables to Chairs and Deans for review, making adjustments as needed.
- Process scheduling changes and cancellations for credit and non-credit courses upon approval.
- Create sections for non-credit courses based on the Continuing Education loading sheet.
- Develop final exam schedules for Fall and Winter terms using Infosilem Exam Scheduler.
- Maintain the course catalog in PowerCampus, implementing updates approved by the Academic Council.
- Collaborate with the Assistant Registrar to process student graduations and issue parchments and transcripts.
- Issue Dean’s List and President’s List letters to eligible students.
- Serve as the Keyano College contact for the Alberta Council on Admissions and Transfer (ACAT) and manage communication with Alberta institutions.
- Manage the creation, modification, and deactivation of course and program offerings in the ACAT system.
- Monitor changes from Academic Council and update ACAT proposals as needed.
- Create new articulation and transfer agreements and maintain existing agreements, including advanced credits and letters of permission.
- Process requests for parchment replacements, transcripts, and exam-related requests (deferred, supplemental, challenge exams).
- Retrieve student records from archives for legal and FOIP requests and manage tuition waivers for credit and non-credit courses.
Qualifications
- Bachelor’s degree in Business, Technology, or a related field is preferred. Equivalent education and experience may also be considered.
- Minimum of 2 years of experience in a post-secondary environment, preferably within a Registrar’s Office.
- Experience with Student Information Systems and/or scheduling software (e.g., Infosilem, PowerCampus) is highly preferred.
- Knowledge of the Freedom of Information and Protection of Privacy (FOIP) Act and policies related to student records.
- Proficiency in Microsoft Office applications (Word, Excel, PowerPoint) and experience with databases.
Compensation and Benefits
- Compensation is $59,081.35 per annum as per the CUPE AS6 collective agreement.
- Employer paid comprehensive health and dental benefits, including a health spending account.
- Pension plan through LAPP.
- This position qualifies for additional payment of the Northern Living Allowance of $1,040.00 per month (This allowance is reviewed annually and is subject to budget approval).
- Generous vacation entitlement.
- Paid holidays between Christmas and New Years.
- Life insurance.
- Paid sick days.
We offer various perks and discounts to our employees:
- Employee Service and Academic Achievement recognition.
- Greatly discounted employee membership to the Syncrude Sports and Wellness Centre (our well-known gym and recreational facility).
- Tuition waiver for all employees and dependents to take courses at Keyano College to support your thirst for learning.
- Employee Discounts for the Keyano Theatre and the Keynotes Bookstore.
EDIB
At Keyano College, we prioritize Equity, Diversity, Inclusivity, and Belonging (EDIB)
in all aspects of our operations. We acknowledge the deep-seated historical injustices embedded in colonial systems, which have perpetuated inequality and marginalization. It is our firm commitment to confront and dismantle these oppressive legacies. Our College community is actively working to embed EDIB principles into our institutional framework, fostering a culture of accountability, respect, and empathy.
We strive to create equitable and inclusive spaces where everyone feels seen, valued, and heard, recognizing that our journey toward justice is ongoing and requires continuous learning, unlearning, and collective action. Together, we will challenge the status quo, amplify diverse voices,
and build a more equitable and inclusive future for all members of our College community.
Additional Information
We would like to thank all applicants in advance for submitting their resumes and considering Keyano College as their employer of choice. Please note, only those candidates chosen to continue through the selection process will be contacted.
Company
Keyano College
Location
Fort McMurray, Alberta
Opening Date
01-10-2024 08:30 AM
Starting Date
31-10-2024
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▶️ Scheduling and Articulation Coordinator
🖊️ Keyano College
📍 Fort McMurray