19 Oct
City of Calgary
Calgary
Job details
Here’s how the job details align with your profile.
Pay
- $34.33–$45.94 an hour
Job type
- Full-time
Location
5111 47 Street NE, Calgary, AB
Full job description
If you are committed to public service, enjoy collaborating with others, share our values and have a desire to learn and grow, join The City of Calgary. City employees deliver the services, run the programs and operate the facilities which make a difference in our community. We support work-life balance, promote physical and psychological safety, and offer competitive wages, pensions, and benefits. Together we make Calgary a great place to make a living, a great place to make a life.
The City is committed to fostering a respectful,
inclusive and equitable workplace which is representative of the community we serve. We welcome those who have demonstrated a commitment to upholding the values of equity, diversity, inclusion, anti-racism and reconciliation. Applications are encouraged from members of groups that are historically disadvantaged and underrepresented. Accommodations are available during the hiring process, upon request.
As the Administrative Assistant, you will provide administrative support to the Finance team, which includes the Executive Director. This position requires a highly motivated individual to provide advanced reporting and administrative support. The successful applicant will be assigned various work tasks in a fast-paced team environment where priorities change frequently. Primary duties include:
- Liaise daily with the Finance Executive Director, manage calendar, document initiatives, and prioritize the needs of the respective team.
- Handle and track cash funds as required.
- Prepare reconciliations and journal entries to associated Finance taskings as required.
- Assisting to Finance policies and procedures, which includes corporate credit cards and audits.
- Coordinate meetings, circulate meeting minutes, and provide administrative support to the Finance team.
- Prepare presentations and document meetings.
- Contact and liaise with sworn and civilian members via written communication, in-person, and phone support.
- Maintain electronic office filing system in CPS Content Server including: records retention, Information Security Classification (ISC) guidelines, information retrieval and destruction.
- Deliver office mail, order supplies, maintain office machines, filing and other related duties and projects.
Qualifications
- A High School Diploma or equivalency (e.g., G.E.D.)
plus job related coursework and a minimum of 5 years related administrative experience; OR
- A Business Administrative Certificate or Diploma equivalent to 1-year full-time study and a minimum of 3 years related administrative experience.
- Intermediate Microsoft Office skills (Word, Excel, Outlook and PowerPoint) are required.
- Preference will be given to applicants who have previous experience using InTime and PeopleSoft Financials and Supply Chain Management (FSCM).
- Prior experience in a finance/accounting environment (cash handling, reconciliations, journal entries, audits) is considered a strong asset.
- Previous experience working in a law enforcement or police service environment is considered an asset.
- The successful candidate must be able to demonstrate the following competencies:
excellent communication skills, efficiency and thoroughness, focus on results, relationship building, service orientation, stress tolerance and team building skills.
Pre-employment Requirements
- An enhanced security clearance will be conducted.
- A credit bureau check will also be conducted.
- Successful applicants must provide proof of qualifications. Education obtained from out of country must have or be able to obtain, an Education Credential Assessment (ECA) for confirmation of equivalent credentials.
Union: CUPE Local 38
Business Unit: Calgary Police Service
Position Type: 1 Permanent
Location: 5111 - 47 Street N.E.
Compensation: Pay Grade 7 $34.33 - 45.94 per hour
(2024 rates)
Days of Work: This position typically works a 5 day
work week with 1 day off in each 3 week cycle.
Hours of work: Standard 35 hour work week
Audience: Internal/External
Apply By: October 29, 2024
Job ID #: 310745
▶️ Calgary Police Service - Administrative Assistant
🖊️ City of Calgary
📍 Calgary