HR Reporting & Systems Coordinator

HR Reporting & Systems Coordinator

WHO ARE WE?

The GroupHEALTH Family of Companies is a leading Canadian provider of employee benefits, made up of GroupHEALTH Benefit Solutions, GroupSource, Manion Wilkins & Associates Ltd, and Disability Management Institute and an additional 7 operating companies.

GroupHEALTH holds substantial controlling interest of the above companies and is a wholly owned subsidiary of Munich Re New Ventures, a division of Munich Re—one of the world’s leading providers of reinsurance, primary insurance, and insurance-related risk solutions.

YOUR ROLE

As the HR Reporting & Systems Coordinator you are responsible for responding to and fulfilling a range of HR reporting requests with varying degrees of complexity.





This role is ideal for an Excel wiz who is highly organized with an eagle-eyed attention to detail, and can execute multiple priorities with flawless precision. As a systems savvy expert, the HR Reporting & Systems Coordinator takes pride in maintaining accurate employee data in UKG Pro and optimizing HR workflows and systems for efficiency.

You’ll be a great fit if you value being part of a collaborative team, thrive in a fast-paced, remote work environment, and want to make a meaningful contribution to maintaining our amazing employee-oriented culture.

Please note: that this position is a remote role within Canada. We are open to candidates across the country, however, they must work within our core-working hours.

YOUR IMPACT

HR Reporting & Metrics (approx. 60%)

- Conduct regular reporting (monthly & quarterly) on HR metrics including headcount, turnover, recruiting, employee engagement, HR service delivery & Jira utilization, onboarding & offboarding, compensation, and personnel expenditures






- Conduct ad-hoc reporting as requested by HR or other business stakeholders
- Fulfill all HR reporting obligations as required by MunichRe
- Deploy employee surveys through UKG Employee Voice as directed by HR leadership; create and deliver reports to leaders and HR stakeholders, and track results
- Collaborate with HR Business Partners to use data insights to fuel employee retention & engagement strategies

HRIS Administration (approx. 40%)

- Accurately enter new hire data and employee life cycle changes in UKG Pro
- Action UKG Pro/HRIS tickets in Jira ticketing system; troubleshoot user issues and provide timely resolution in adherence with established SLA’s
- Conduct regular system audits to maintain data integrity and accuracy
- Develop and maintain UKG Pro process and workflow documentation






- Create and update UKG Pro job aids and user guides for employees and managers

WHAT TO EXPECT

First 30 Days

- Conduct 1-on-1 “getting to know you” meetings with all members of the Human Resources team
- Have a sound understanding of the People Strategy and objectives
- Review and understand HR Service Level Agreements (SLA’s)
- Assume responsibility for actioning and resolving UKG Pro/HRIS issues in Jira ticketing system

First 60 Days

- Complete required training courses on all UKG Pro modules
- Assume responsibility for regular and ad-hoc HR reporting requirements

THIS IS YOU

- Minimum 2 years of experience administering an HRIS (UKG Pro/Ultipro preferred)
- Experience producing HR reports & metrics across the full employee life cycle






- Intermediate level user of Excel required (pivot tables, v-lookups)
- Working knowledge of human resources disciplines (talent acquisition, employee engagement, performance & talent management, compensation, workforce planning, diversity, equity, inclusion & belonging)
- Detail oriented, self-motivated, with strong organizational and time management skills
- Experience working and thriving in a rapidly changing, fast-paced environment
- Strong focus on collaboration and providing exceptional customer service to all stakeholders
- CPHR is considered an asset

 WHAT YOU'LL GET

- Comfortable compensation.
- Comprehensive and competitive benefits package.
- Starting at 3 weeks' vacation, plus flex days to help you achieve that work-life balance.
- Wellness programs to support you in and out of the office.






- Learn and grow with us through our employee education program.

YOUR COMPENSATION

At the time of this posting, the estimated annual base salary for this position is $50,000-65,000. Individual compensation within this range is determined by factors such as job-related skills, relevant experience, and education/training. This range reflects the annual base salary only and does not encompass our comprehensive total rewards, benefits, and potential bonuses that we proudly offer.

WHY YOU WILL LOVE WORKING FOR GroupHEALTH

Professional Development

We are a fast-growing company and as a result, there are ample opportunities for career growth and professional development when you join our team.





From a transparent promotion structure and defined career paths to a wide range of learning and development opportunities, we do what it takes to invest in your career and help you hone your skills so you can grow alongside us!

Health & Wellness Benefits

We offer a comprehensive array of health and wellness benefits that provide choices so you can tune your benefits plan to fit your unique needs.

Events and Socials

When you join our team, you’ll enjoy everything from virtual company-wide teaching and training days, industry events, Happy Fridays, team social events and much more!

▶️ HR Reporting & Systems Coordinator
🖊️ GroupHEALTH Benefit Solutions
📍 Canada