18 Oct
University of Ottawa
Ottawa
Job details
Here’s how the job details align with your profile.
Pay
- $77,637–$98,070 a year
Job type
- Full-time
Location
550 Cumberland Street, Ottawa, ON
Full job description
Job Type:
Employee
Duration in Months (for fixed-term jobs):
12
Job Family:
Career and Employment
# of Open Positions:
1
Faculty/Service - Department:
CO-OP, Placement Academic
Campus:
Main Campus
Union Affiliation:
SSUO
Date Posted:
octobre 17, 2024
Applications must be received BEFORE:
octobre 27, 2024
Hours per week:
35
Salary Grade:
SSUO Grade 10
Salary Range:
$77 637,00 - $98 070,00
About Student Affairs :
Student Affairs is at the very heart of the student experience at the University of Ottawa.
We recruit the very best future students, support them throughout their university years and leave them well-prepared for fulfilling careers and future studies. Our team of more than 600 dedicated staff provides the services that keep students happy, well and thriving as they pursue their ambitions. We help them apply and enrol for courses, we oversee 11 residences and an award-winning Dining Hall, we organize fun events and varsity sports activities, we run an innovative career development and experiential learning program and much more!
There’s nothing more rewarding than helping future generations reach their full potential at a world-class university. With our wide variety of career opportunities and professional development pathways, we’re sure that you’ll enjoy the experience as much as our students do.
Position purpose:
Supports the CO-OP student population by providing career development and experiential learning initiatives and resources, job market information,
by teaching employability skills and essential competencies. Plays a key role in CO-OP admission cycles, academic matters and in ensuring student retention and success as they progress through the program. Acts as a resource person and subject matter expert to the various faculties and university partners in the field of admissions, employability and experiential learning. Facilitates and develops employability tools to prepare students for the job market. Humanizes administrative processes by guiding students through various workshops, virtual learning content, individual appointments, email communications.
In this role, your responsibilities will include:
- Oversee and approve all admissions to CO-OP Programs to ensure files have been properly assessed by faculties and departments.
Evaluate and set admission numbers for each program based on analysis of future employment opportunities for students to meet key targets.
- Review and update program regulations and promote them to students so that they fully understand them.
- Analyse and manage special cases, including recommendations as to the withdrawal of a student with or without a failing mark, so that they can be presented at the CO-OP Coordinating Commitee meetings. Analyse student files to ensure they meet all requirements and ensure students are eligible to graduate with the CO-OP mention.
- Research and propose career tools and resources to help CO-OP students with finding a program-related experiential learning opportunity, being hired for jobs or improving their networking strategies.
Counsel students encountering difficulties with the placement process and analyse statistics to proactively identify at risk students that would benefit from implementing an action plan to help them succeed and offering them some coaching and professional development advice.
- Advise clientele on career self-management including work search strategies, labour market research and the evaluation of further education options. Assist in the development of Canadian and international job search strategies
- Develop and facilitate customized modules, workshops, and webinars related to competencies, employability skills, employment and experiential learning (e.g., resume writing, interview skills, career planning, job search strategies, and career preparation strategies).
- Maintain up-to-date knowledge of career tools and resources and experiential learning theory, student employment issues, employment (labour market) trends and workplace issues to accurately advise students.
- Establish and maintain relationships with faculty members in order to effectively manage the full CO-OP admissions process, to assess academic requirements and to collaborate on career and skills development projects.
- Work with our marketing team to provide content for various promotional tools and actively participate in promotional events, both on and off campus, that aim to inform students and incite them to join CO-OP at the University of Ottawa.
What you will bring:
- Postsecondary education in a relevant field, or an acceptable equivalent combination of education and relevant experience.
- 3 years of experience in customer service in the context of academic counselling or career development or a similar role.
- Experience in developing and delivering workshops and presentations.
- Knowledge of labor market conditions, occupations, and professions, as well as education options in Ontario, Canada and abroad.
- Experience in the analysis of academic files, and in interpreting and applying methods, regulations, policies and procedures
- Experience in dealing with and in handling program admissions.
- Demonstrated commitment to multicultural issues. Skills in interacting with persons of diverse backgrounds.
- Strong team and interpersonal skills with a proven ability to build and maintain positive relationships with various stakeholders (faculty and services).
- Ability to deal with conflicting priorities and meet tight deadlines in a fast-paced work environment
- Bilingualism (speaking, reading, and writing in English and French) is required.
Key Competencies at uOttawa:
Here are the required competencies for all or our employees at uOttawa:
Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation: Help or serve others to meet their needs.
This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.
The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact [email protected] to communicate the accommodation need. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.
Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click here to find out more.
If this is a front-line position with responsibilities to interact with students, selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.
Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 – Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.
▶️ Intermediate Specialist, Career and Employment
🖊️ University of Ottawa
📍 Ottawa