Office Administrator

Office Administrator

Job details

Here’s how the job details align with your profile.

Pay

- $55,250–$65,000 a year

Job type

- Full-time

Shift and schedule

- Monday to Friday

Location

1651 Commercial Dr Ste 220, Vancouver, BC

Full job description

JOB DESCRIPTION

OFFICE ADMINISTRTOR

Organization Overview

Community Land Trust (CLT) is a social purpose real estate developer creating permanently affordable housing solutions for people, with a focus on co-operative housing. We currently hold a portfolio of 2,100 homes and commercial spaces across Metro Vancouver, the Fraser Valley, and Vancouver Island, with many more under construction and active development.







Our team of skilled industry professionals is focused on creating and advocating for inclusive communities that residents are proud to call home.

Purpose of the Position

Reporting directly to the Executive Director, the Office Administrator will be providing administrative support to the Development, Real Estate and Asset Management and Finance departments, and ensures administrative processes run smoothly for all offices and satellite offices.

Key Responsibilities:

As a member of our growing team, your responsibilities will include:

- Provide administrative support to the Executive Director and Directors
- Coordinate meetings, training sessions, and events
- Handle correspondence, including emails and phone calls, with professionalism and discretion
- Manage office supplies and ensure a well-organized and efficient work environment
- Provide logistical support for events when needed
- Distribute incoming mail regularly, and assist with mailing out cheques
- Travelling between co-op sites to ensure offices are set up efficiently






- Deliver and pick up correspondence and supplies from stakeholders and vendors
- Participate in organizational wide committees
- Set up and maintain manual and computerized information filing systems
- Act as the administrator for the SharePoint Integrated System
- Coordinate and liaise with CHF BC Shared Services and administrative staff from our other entities

Education and Experience:

- Completion of a post-secondary program in Office Administration
- 2 years of administrative experience
- Experience working in a Real Estate Development, Property Management, or Architectural office will be an asset

Skills and Abilities:

- Strong problem solving skills
- Self-motivated and highly proactive
- Strong planning, time management and organizational skills






- Strong verbal and written presentation skills including the ability to communicate complex ideas in a simple way and tailor messages and presentation styles to multiple audiences
- Strong knowledge of SharePoint
- Knowledge of Microsoft products (Excel, Word, PowerPoint, etc.)
- Ability to travel within the Lower Mainland
- Willingness to learn and gain strong knowledge on co-op housing and the Community Land Trust

Working Requirements: As the Office Administrator will need to provide in-person support, this is an in-office position, with travelling to events and between sites.

Compensation: $55,250 – $65,000/year. Salary commensurate with experience. Additionally, we offer a comprehensive benefits package including retirement and education allowances.







We thank all candidates for their application. Only those candidates short-listed will be contacted.

Job Type: Full-time

Pay: $55,250.00-$65,000.00 per year

Schedule:

- Monday to Friday

Experience:

- Administrative experience: 2 years (preferred)

Work Location: In person