16 Oct
WeirFoulds
Toronto
Job details
Here’s how the job details align with your profile.
Job type
- Full-time
Location
Toronto, ON
Full job description
A firm is only as good as its people and at WeirFoulds we are committed to hiring top legal talent. We encourage you to join our team if you are a self-starter who shares our passion for exceptional client service, entrepreneurialism, client development, as well as the building and strengthening of client relationships.
Our friendly, collaborative and inclusive culture, means WeirFoulds is not only a great place to work, but a great place to develop and thrive as a professional. We support and nurture our team by consistently providing opportunities for career development and progression,
enabling you to fulfil your potential and ultimately, shape the future of our firm.
CONTACT INFORMATION:
Amita Bhika
Director, Human Resources
[email protected]
647.715.3502
Billing Coordinator
Role Summary
We are currently looking for a Billing Coordinator to join our Finance team on a permanent full-time basis. This is a newly created position and reports directly to the Revenue Manager.
The ideal candidate will be a self-starter, confident, adaptable, collaborative and client service focused. This role is directly responsible for assisting in all phases of client billing, including bill preparation, submission, follow-up and communication with clients and Partners. This is a detail-oriented position with an emphasis on tenacity, time management, technical tasks and interpersonal skills.
We are currently operating a hybrid work model, and the successful candidate will be required to work in the office a minimum 3 days/ week.
Key Responsibilities:
- Ensure the strict confidentiality and privacy of financial records as they relate to the firm and its business partners.
- Review WIP and client/matter billing instructions on proforma to ensure compliance with client and matter billing requirements prior to processing invoices.
- Review and determine tax application for client invoices.
- Process and edit proformas to ensure accuracy and consistency.
- Transfer time/disbursements according to lawyers’ instructions and Firm guidelines and billing procedures.
- Monitor and manage shared billing team inbox; Answer all incoming billing related inquiries from lawyers or assistants
- Prepare final invoice for lawyer’s approval and submit to clients.
- Complete a variety of miscellaneous billing duties including write-offs,
transfers of WIP, setting up special rates on files, updating timekeeper billing rates, reversing invoices, multi-payor invoices set up, creating billing group and revaluing WIP.
- Assist with the training of billing staff and legal assistants on the billing process, as required.
- Generate ad hoc billing client/matter reports.
- Assist with the year-end audit requirements, as required.
- Provide backup to other members of the Billing and Accounting team, as required.
- Assist with special projects and other duties as assigned.
- Submit invoice in different e-billing platforms, handle rejections, resolve and troubleshoot issues with platforms, rates, formatting.
Qualifications, Skills and Experience:
- College Diploma in Accounting or Business Administration.
- Basic knowledge of accounting principles and internal controls.
- Previous experience in an accounting/billing role considered an asset.
- Proficient with MS Office 365 (Word, Excel, Outlook, PowerPoint, Teams).
- Experience with Thomson Reuters Elite (3E) considered an asset.
- Excellent command of the English language, written and spoken, for accurate data entry and conflict searches.
- Previous experience with e-billing platforms (EHub, Legal Tracker, Tymetrix, Coupa, Brightflag)
- The ability to handle deadlines and volumes of tasks.
- Excellent organizational skills, with exceptional attention to detail.
- Ability to prioritize daily demands and month-end deadlines.
- The ability to exercise sound judgment and adapt to changing demands.
- A client-centered approach with the commitment to providing outstanding service.
- The ability to build rapport with the team and provide support to solicitors, legal administrative assistants, and paralegals.
- The ability to work both independently and as part of a large collegial team.
Candidates who meet the above qualifications are asked to apply with a copy of their cover letter and resume attached.
▶️ Billing Coordinator
🖊️ WeirFoulds
📍 Toronto