16 Oct
Government of Alberta
Edmonton
Job Information
Job Title: Executive Assistant to Executive Director (Mental Health and Addiction)
Job Requisition ID: 63769
Ministry: Mental Health and Addiction
Location: Edmonton
Full or Part-Time: Full Time
Hours of Work: 36.25 hours per week
Permanent/Temporary: Permanent
Scope: Open competition
Closing Date: October 22, 2024
Classification: Administrative Support 5
Salary: $1,913.27 to $2,342.49 bi-weekly ($49,936 - $61,138/year)
The Government of Alberta is committed to a diverse and inclusive public service that reflects the population we serve to best meet the needs of Albertans. Consider joining a team where diversity, inclusion and innovation are valued and supported.
For more information on diversity and inclusion, please visit: https://www.alberta.ca/diversity-inclusion-policy.aspx
The Government of Alberta (GoA) offers a unique opportunity to join the Ministry of Mental Health and Addiction (MHA), dedicated to improving mental health and addiction services across the province. Within the Financial Services Division, you’ll support the Executive Director of Financial Services and Planning and play a vital role in supporting efficient operations that directly impact community well-being. This position as an Executive Assistant also supports the Executive Director of Capital Project and Planning. Both Branches foster collaborative and supportive work environments, emphasizing professional growth and teamwork. Located in Alberta, this role allows you to contribute meaningfully while advancing your career within a committed and innovative organization.
The Ministry also liaises with the Office of the Alberta Health Advocates and Alberta Health Services.
To learn more about Alberta Mental Health and Addiction and what we have to offer, follow this link: https://www.alberta.ca/mental-health-and-addiction
Role Responsibilities
Are you an organized and proactive individual with a knack for juggling multiple priorities? Do you thrive in fast-paced environments and excel at providing high-level administrative support? If you have exceptional communication skills, a keen eye for detail, and a passion for contributing to mental health and addiction services, this is the perfect opportunity for you!
Key Role Responsibilities Include
- Administrative Support
- Meeting Preparation
- Office Management
- Budget and Financial Oversight
- Human Resource Coordination
- Communication Facilitation
- Action Request Oversight
Join our team as an Executive Assistant in the Ministry of Mental Health and Addiction, where you’ll play a crucial role in supporting our leadership and enhancing the operational efficiency of our division.
Please click on this link to view the job description for this position .
APS Competencies
Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.
This link will assist you with understanding competencies: https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf .
- Agility: Demonstrates the ability to adapt to changing priorities and work environments, effectively managing multiple tasks while remaining focused on key objectives.
- Building Collaborative Networks: Fosters positive working relationships and actively engages with colleagues and stakeholders to achieve common goals and enhance teamwork.
- Systems Thinking: Considers interrelationships and emerging trends, analyzing long-term outcomes and identifying unintended consequences to inform decision-making.
- Creative Problem Solving: Applies critical thinking to identify issues, explore innovative solutions, and implement effective strategies, demonstrating initiative and sound judgment.
Qualifications
Minimum Recruitment Standard:
High school diploma and three years of directly related experience.
Equivalency: Directly related experience or education considered on the basis of: one year of experience for one year of education or one year of education for one year of experience.
Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards .
Required Experiences/Skills
- Administrative Support Experience: Providing high-level administrative support in a fast-paced environment, including calendar management and document preparation.
- Budget Management: Monitoring budgets, processing expenses,
and maintaining financial records.
- Human Resources Coordination: HR processes, including onboarding, attendance tracking, and vacation management.
Assets
- Experience in Government Settings: Working within a government or public service environment.
- Technical Proficiency: Proficient in using government systems and software such as 1GX, SharePoint, and Microsoft Office Suite
- Project Management Skills: Managing or coordinating projects, ensuring timelines and objectives are met.
- Records Management Knowledge: Understanding of best practices in records management and information governance.
- Customer Service Orientation: Service delivery and responsiveness to client needs.
- Training and Development Experience:
Training or mentoring staff in administrative processes or systems.
Notes
Hours of Work
- 7.25 daily hours
- 36.25 weekly hours
- 8:15AM to 4:30PM (Monday to Friday)
Location
- 13th Floor - 10020 100 St NW
Links and information on what the GoA has to offer to prospective employees.
- Working for the Alberta Public Service - https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx
- Public Service Pension Plan (PSPP) - https://www.pspp.ca
- Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits
- Professional learning and development - https://www.alberta.ca/professional-development-support-directive
- Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca
- Positive workplace culture and work-life balance.
- Opportunity to participate in flexible work arrangements such as working from home up to two days per week and modified work schedule agreement.
- Leadership and mentorship programs.
How To Apply
Applicants are advised to provide information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience, and relevant examples of required competencies.
Candidates are required to apply for a job online. Please visit https://www.alberta.ca/job-application-resources#before for more information. Please visit Recruitment Principles , for more information.
It is recommended applicants who have completed post-secondary studies from outside of Canada obtain an evaluation of their credentials from the International Qualifications Assessment Service (IQAS)( https://www.alberta.ca/international-qualifications-assessment.aspx ) or from a recognized Canadian Credential Evaluator; please visit the Alliance of Credential Evaluation Services of Canada for more information ( https://canalliance.org/en/default.html ).
It is recommended that applicants include the assessment certificate from IQAS or any other educational assessment service as part of their application.
Closing Statement
This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level.
We thank all applicants for their interest. All applications will be reviewed to determine which candidates' qualifications most closely match the advertised requirements. Only individuals selected for interviews will be contacted.
If you require any further information on this job posting or require an accommodation during the recruitment process, please contact Krista Lammie at [email protected] .
▶️ Executive Assistant to Executive Director (Mental Health and Addiction)
🖊️ Government of Alberta
📍 Edmonton