16 Oct
Richmond Hill Aquatic Club
Richmond Hill
Job details
Here’s how the job details align with your profile.
Pay
- $25–$35 an hour
Job type
- Part-time
- Temporary
Shift and schedule
- Weekends as needed
- Monday to Friday
Location
161 Newkirk Road, Richmond Hill, ON
Full job description
Summary:
RHAC is currently looking for an experienced, organized and committed Club Coordinator to join our team. The Club Coordinator will report to the Director of Performance and the Board of Directors. The position is to perform the administrative operations of RHAC and is the main communication link between the Club and members. This individual must possess excellent customer service and communication skills.
Job Responsibilities
Communication:
- Respond to Club voicemail and emails. Respond to all inquiries in a timely manner and forward calls and email enquiries to appropriate coach or Board member as necessary
- Distribute club communications including social, fundraising and swim meet information to members
- Coordinate and distribute messages from other clubs, swimming associations and other organizations to the Club and the Board of Directors
- Pick up and distribute mail from Club mailbox
- Respond to Club related inquiries, members concerns and registration enquiries while maintaining confidentiality
- Maintain club group social media (i.e. WhatsApp) communication
Registration:
- Prepare and send a registration/membership package for each season
- Assist with set up and monitoring registration and transfers on TeamUnify for all programs (competitive and pre-competitive)
Administrative Support:
- Provide administrative support to Board members and coaches as needed
- Create and maintain practice schedule,
in accordance with Director of Coaching and Performance directions and requests
- Allocate pool times for the pre-competitive and competitive groups, in accordance with Director of Coaching and Performance directions and requests
- Assist with permit requests for pool time
- Act as the Club Registrar for the relationship with Swim Ontario and Swim Canada
- Maintain master records of all club, coaches and swimmer registrations
- Ensure all swimmers are registered with Swim Ontario annually and throughout the season
- Ensure all coaches are registered with Swim Ontario annually and throughout the season, and have their required qualifications up to date
- Attend monthly meetings in person with the Director of Performance and Coaching
- Attend meetings with City staff or other in-person meetings as required
- Attend weekly meeting with DoPC
- Organize training sessions and venues for life guard and other training for swimmers and coaches as required
Swim Meets
- Assist with transportation and accommodation for team travel meets
- Liaise with team travel chaperones and prepare, distribute and collect all necessary travel documents for swimmers
- Provide administrative assistance to the Meet Team as necessary, including updating the website with hosted meet information
- Be available at the Club Hosted Meets, if requested
Qualifications:
- Customer service experience
- Excellent oral and written communication and interpersonal skills
- Excellent organizational skills
- Schedule flexibility
- Advanced MS-Office (Word and Excel) skills
- Excellent time management skills; ability to prioritize
- Knowledge of competitive swimming is an asset
- Knowledge of TeamUnify tool is an asset
- Criminal record check is required
Working Hours:
Average 15-20 hours per week, between 9am-5pm business hours
Home Office Location:
Richmond Hill Centennial Community Centre (161 Newkirk Road, Richmond Hill).
Salary:
Salary will be commensurate with qualifications and experience.
Submit cover letter and resume to: [email protected]
Job Type: Part-time; Hybrid; Contract 9 months with option to be extended
Pay: $25.00-$35.00 per hour
Education:
- Secondary School or Higher Education is preferred
Experience:
- Administrative: 1 year (preferred)
Job Types: Part-time,
Fixed term contract
Contract length: 9 months
Pay: $25.00-$35.00 per hour
Expected hours: 15 – 20 per week
Schedule:
- Monday to Friday
- Weekends as needed
Work Location: Hybrid remote in Richmond Hill, ON L4C 3G6
Expected start date: 2024-11-01
▶️ Club Coordinator
🖊️ Richmond Hill Aquatic Club
📍 Richmond Hill