Administrative Assistant

Administrative Assistant

The United Food and Commercial Workers (UFCW) Local 401 is Alberta’s largest private sector union with 32,000 members working in diverse industries such as retail, food processing, beverage production, hospitality, gaming, and education. We are part of the 1.3-million-member United Food and Commercial Workers International Union, representing working people across North America.

Our growing local union is currently seeking an Administrative Assistant to work out of our Calgary Office. The responsibilities will include reception duties, data entry, greeting and screening visitors, and providing administrative support to the Union Labour Relations Officers.







The successful candidate should have exceptional interpersonal and communication skills with the ability to manage a diverse, high-volume workload to meet deadlines and changing demands. The successful candidate will be very innovative, organized, and self-motivated with solid experience in driving different content types to enterprise audiences across multiple channels.

We offer a highly competitive compensation package with lots of opportunity for interesting and challenging work.

JOB DESCRIPTION

Duties include, but are not limited to:

1. Works with other Administrative Assistants in the organization to ensure coverage and administrative support requirements are met throughout teams and other ad hoc duties as assigned.
2. Complete member file creation, maintenance, correspondence and deadline assistance, accurate filing of both electronic and physical records, and file completion.
3. Adhering to related policy and procedure.
4. Provide administrative support to the Union Labour Relations Officers by managing calendars, scheduling meetings,





and drafting local union correspondence.
5. Provide assistance in the area of communications support and basic communications.
6. Pulling data and updating system (MailChimp, Hustle, Survey Monkey).
7. Formatting and editing external and internal communications.

MINIMUM REQUIREMENTS

Applicants must have successful completion of a two-year college diploma, with major course work in legal administration or administrative support roles for a period in excess of 2 – 5 years. Experience in an office environment engaged in frontline service delivery is required. Must have demonstrated abilities in data entry and retrieval using electronic databases combined with proficiency in the use of Microsoft Office programs and strong correspondence drafting and editing skills.





Strong organizational skills are required. Preference will be given to candidates with a legal assistant / paralegal background with knowledge of labour and employment law.

OUR IDEAL CANDIDATE WILL POSSESS:

1. Strong time-management, organization and communication skills, ability to take direction, goal oriented and strong attention to detail. Reliability and time management are integral to success in this position.
2. Strong written communication skills in the English language.
3. Ability to independently make decisions and handle complex inquiries including remaining calm during high stress situations.
4. Knowledge of medical terminology and/or other related experience is a definite asset.
5.





Must be skilled at proofreading and preparing various types of correspondence in a timely, accurate manner.
6. Experience with database or CRM maintenance.
7. Experience within a unionized environment.
8. Familiarity with organizing files, managing calendars, hotel booking, and travel arrangements.

ASSETS:

1. Ability to communicate in a second language.
2. A university or college education or degree in a relevant field.

REMUNERATION

Remuneration and terms and condition of employment for this position are covered by a Collective Agreement. Benefits, vacation, and pension as per the Collective Agreement.

Job Types: Full-time, Permanent

Pay: $22.43-$31.74 per hour

Benefits:

- Company events
- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care






- Life insurance
- On-site parking
- Paid time off
- Vision care
- Wellness program

Flexible language requirement:

- French not required

Schedule:

- 8 hour shift
- Monday to Friday

Ability to commute/relocate:

- Calgary, AB: reliably commute or plan to relocate before starting work (required)

Education:

- AEC / DEP or Skilled Trade Certificate (required)

Experience:

- Legal administration: 2 years (preferred)
- Administrative: 2 years (required)

Work Location: In person

Application deadline: 2024-10-25

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