Office Administration Coordinator

Office Administration Coordinator

Full-time/Part-time: Full Time (>=1249 hrs/year)

Reports to: Senior Administrative Officer

Employee Group: WLUSA

Application Deadline: 10/15/2024

Requisition ID: 8713

Wilfrid Laurier University is a leading multi-campus university that excels at educating with purpose. Through its exceptional employees, students, researchers, leaders, and educators, Laurier has built a reputation as a world-class institution known for its rich student experience, academic excellence, and global impact. With a commitment to Indigenization and equity, diversity, and inclusion, Laurier’s thriving community has a place for everyone.

Laurier has more than 21,000 students and 2,100 faculty and staff across campuses in Waterloo and Brantford,





as well as locations in Kitchener and Milton. The university is committed to providing an inclusive workplace and employing a workforce that is reflective of local and national demographics.

Position Summary

The Office Administration Coordinator is responsible for a broad range of administrative functions to support the Dean’s mandate. This position calls for the exercise of leadership in the coordination of support services and provides functional guidance to the Administrative Assistant. This position must have a thorough knowledge and understanding of University and Faculty policies and procedures. The Assistant works regularly with confidential information and other materials. In addition, the Coordinator supports the Senior Administrative Officer with regard to Faculty Relations and special projects.

Accountabilities

Administrative Duties

- Provides daily functional guidance to the Administrative Assistant to oversee the administrative functions of the Dean’s office;






- Advises and updates Dean on pertinent information using good judgment and maintaining confidentiality;
- Responds independently to administrative concerns and requests from students, coordinators, faculty, staff, and visitors that require rapid assessment or assistance;
- Creates and tracks annual administrative calendar of activities providing assistance for a wide range of departmental reporting requirements;
- Coordinates other faculty initiatives and special projects as required;
- Works closely with Senior Administrative Officer regarding Collective Agreement issues;
- Maintains and updates the department web pages;
- Provides backup support to the Administrative Assistant during absences;

Qualifications

- Secondary plus 1 year post-secondary, plus 3 to 4 years of related work experience;






- Solid understanding of the Full-time and Part-time WLUFA Collective Agreements;
- Effective organizational skills with proven ability to successfully juggle multiple tasks and priorities;
- Ability to work independently;
- Excellent analytical skills with ability to interpret and synthesize information gathered from a variety of sources into reports;
- Excellent interpersonal and public relations skills;
- Advanced skills in MS Word, Excel, PowerPoint, Adobe; Web administration expertise;

This position has been deemed eligible for educational equivalencies.

Hours of work: This is a full-time limited term position with an anticipated end date of August 24, 2026. The normal hours of work are 8:30 am to 4:30 pm, Monday to Friday. Flexibility in hours will be required.

Compensation

Level: D

Rate of Pay:





$37.22 - $39.35 per hour

Wilfrid Laurier University endeavors to fill positions with qualified candidates who have a combination of education, experience, skills, and abilities to successfully perform the duties of the position while demonstrating Laurier's Employee Success Factors.

Equity, diversity, and creating a culture of inclusion are part of Laurier’s core values and central to the Laurier Strategy. Laurier is committed to increasing the diversity of faculty and staff and welcomes applications from candidates who identify as Indigenous, racialized, having disabilities, and from persons of any minority sexual and gender identities.

Should you be interested in learning more about this opportunity,





please visit www.wlu.ca/careers for additional information and the online application system. All applications must be submitted online. Please note, a resume and cover letter will be required in electronic form.

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▶️ Office Administration Coordinator
🖊️ Wilfrid Laurier University
📍 Kitchener