14 Oct
Metro Vancouver
Burnaby
Records Coordinator
Position Status: Full-Time Regular
Department: Board & Information Services
Employee Group: Teamsters Local 31
Location: 4515 Central Boulevard, Burnaby
Salary Range/ Wage Rate: PG T21 $2,724.55 - $3,205.95 bi-weekly
Our Board & Information Services Department is seeking a Records Coordinator who will provide the necessary subject matter expertise in the management of records throughout the records lifecycle.
You are:
- Passionate about applying archival theory and records management concepts in an organizational context;
- A people-oriented person who enjoys translating records management concepts in audience-appropriate language;
- Interested in transforming the field of records management and improving the overall experience for clients in creating and managing records in a corporate records management system;
- Able to work in a collaborative work environment involving partners with different business requirements.
This role:
- Plans and coordinates the integration of client department records into the corporate records management system; ensures compliance with records retention regulations; and runs regular reports related to security, access, and retention status.
- Analyzes departmental work practices, workflow, and records requirements and recommends appropriate corporate records classification, retention schedules, and security groups.
- Recommends and develops training materials; conducts departmental training sessions on the records management system; and develops and maintains user manuals and guides.
- Acts as a resource person and provides technical expertise, information,
and assistance to records management system users and departmental records custodians; communicates new procedures and standards to client departments.
- Participates in a variety of records management projects; carries out assigned segments of projects as assigned.
- Performs related work as required.
To be successful, you have:
- Completion of Grade 12 supplemented by completion of a certificate in a program in records management and considerable related experience; OR an equivalent combination of training and experience.
- Considerable knowledge of the functions and requirements of client departments and of the policies and procedures governing the work performed.
- Considerable knowledge of the corporate records classification system and related information classification principles and procedures.
- Sound knowledge of the methods and principles utilized in training users in the use and application of the records management system.
- Ability to analyze user records requirements and recommend procedures to integrate them into the corporate records information management system.
- Ability to make decisions in light of established precedence and resourcefulness in meeting new problems.
- Ability to develop user materials and conduct training sessions related to the work performed.
- Ability to provide advice and assistance to user departments regarding the records management system and related records retention requirements.
- Ability to prepare, maintain, and control a variety of records and to analyze and prepare reports on matters related to the work.
Our Vision:
Metro Vancouver embraces collaboration and innovation in providing sustainable regional services that contribute to a livable and resilient region and a healthy natural environment for current and future generations.
At Metro Vancouver, we are committed to cultivating a diverse, safe, equitable, and inclusive work environment for all. We strive to attract and retain a talented, diverse workforce that is reflective of the region we serve. If an accommodation is required during the recruitment and selection process, please contact *******@metrovancouver.org for support. Learn more about our commitments to diversity, equity,
and inclusion here.
Please follow this link https://metrovancouver.org/about-us/careers to our Careers page where you can submit your application by October 29, 2024.
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▶️ Records Coordinator
🖊️ Metro Vancouver
📍 Burnaby