Administrative Coordinator (Temporary)

Administrative Coordinator (Temporary)

Position: Administrative CoordinatorLocation: Downtown TorontoSalary: $30 to $34 per hour dependent on experienceJob Type: 4-6 month contract (possibility of extension)Hybrid: 3-days onsiteQuantum is seeking a highly experienced Administrative Coordinator to provide comprehensive support to their Ontario Government client, which will include managing complex schedules, coordinating meetings, preparing reports, and handling a variety of inquiries. You will also oversee expense tracking, assist with document preparation, and provide direction to administrative staff, acting as a key resource for the team.Key Responsibilities:- Manage calendars and emails for management, including scheduling meetings, prioritizing communications,





and resolving issues using sound judgment.- Coordinate travel arrangements for management and external parties, ensuring compliance with budgets and policies.- Screen and triage internal and external inquiries, using discretion to handle sensitive or confidential matters.- Maintain specialized records, track attendance, timesheets, and overtime, ensuring adherence to company policies and standards.- Lead meeting and event coordination, including planning large-scale events, booking venues, organizing logistics, and preparing meeting materials.- Provide technical support and guidance to administrative staff, acting as a resource for system processes and troubleshooting.- Track and report on team expenses, budgets, and prepare expense claims, ensuring accuracy and timely submission.- Prepare complex reports, presentations, and documents, compiling data, proofreading,





and formatting materials for both internal and external stakeholders.Qualifications:- Completion of a college diploma or equivalent work experience, with a focus on business administration or a related field.- Extensive senior administrative experience, preferably supporting multiple senior management or executive-level staff.- Deep understanding of office procedures, with experience managing sensitive and confidential information.- Strong organizational skills, with the ability to manage multiple priorities in a fast-paced environment.- Excellent communication (verbal and written), interpersonal, and relationship management skills, with the ability to engage effectively across all levels of the organization.- Proven experience with event planning and meeting coordination.- Strong attention to detail, problem-solving skills,





and the ability to exercise independent judgment.- Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint), with experience preparing reports, presentations, and documents for executive-level review.Please send your resume in Word format to Rory Colgan at [email protected] AND EARN A $50 GIFT CARD! For more details, click here.OUR VIRTUAL DOORS ARE OPEN! We're also bringing the interviews to you by various web applications, virtually! Contact us today for your next opportunity.

▶️ Administrative Coordinator (Temporary)
🖊️ Services de Gestion Quantum Ltée
📍 Toronto