12 Oct
Canadian Forces Morale and Welfare Services - CFMWS
Quebec City
WHO WE ARE CFMWS. A job with purpose. Our 4000+ person strong organization champions a healthy, fun, creative and active lifestyle for Canadian Armed Forces members, Veterans and their families. Help us deliver a variety of recreation and fitness programs, offer family support, organize charity events and make sure our members access retail, travel and banking discounts and customized financial services. At Canadian Forces Morale and Welfare Services (CFMWS), we love what we do. And we live it too.
THE ROLE As the Executive Assistant to the Chief Financial Officer, you will provide exceptional senior administrative support to the Finance Division while handling multiple and simultaneous imposed deadlines.
Effective communication and the ability to handle a high volume of work is essential to this position. Building networks and stakeholder relations within the Executive Assistant cadre is important for effective overall organizational communication.
You will schedule appointments and meetings, manage agendas and documents, coordinate travel arrangements and prepare travel claims and expense reports for the team. You will manage correspondences and enquiries, including researching for reference documentation, monitoring, re-directing, and following-up on correspondence and enquiries, research, draft and edit correspondence, reports, plans, lists and briefing notes.
This role requires the ability to efficiently manage priorities and tasks while coordinating the flow of information and utilizing innovative problem-solving skills to facilitate solutions and effective communication. Great customer service skills and an aptitude to learn and grow are important.
In this fast-paced environment, everyone works as one team.
If you adapt well to improving business processes, thrive in a customer-focused environment, have excellent organizational and communication skills, and have a positive attitude, this is the role for you!
QUALIFICATIONS NEEDED Education, Certifications and Licenses
College diploma or certificate in Administration, Office Administration, Secretarial Science, or a related field AND some years of experience in office administration, or a related field
Experience
In office administration and project management
In developing and implementing administrative and office procedures
In applying policies and procedures
In budget administration
In records management
In maintaining filing systems
In drafting correspondence and reports
In making travel arrangements
Competencies,
Skills and Abilities
Client focus, organizational knowledge, communication, innovation, teamwork and leadership.
LANGUAGE REQUIREMENTS Bilingual Essential
Reading: Advanced Level
Writing: Functional Level
Oral: Advanced Level
BENEFITS AVAILABLE Health Benefits: Drug coverage, travel insurance, dental, vision, life insurance, disability insurance and accidental death and dismemberment coverage.
Work Life Balance: A wide range of paid/unpaid leave, including paid vacation, family related leave and personal days.
Retirement Planning: A Defined Benefit Pension Plan and Group Savings Plans.
Learning and Development: Tuition Assistance Program and Advanced Learning Program, payment of professional association memberships,
online learning opportunities and second language training.
Perks: Discounts through CF One Member Appreciation .
OTHER INFORMATION This temporary employment is expected to end on 27 June 2025.
As part of the selection process, the successful candidate must successfully complete a Reliability status security screening.
This is a hybrid position with an assigned work location allowing the employee to work partly from a corporate office and partly from a home office in accordance with the CFMWS Flexible Work Options Policy, and with approval from the direct manager.
The selection process will be done virtually.
START DATE 18 November 2024
INCLUSION AND ACCOMMODATION CFMWS is committed to providing an inclusive, equitable and accessible environment, where all employees feel valued,
respected and supported. We welcome applications from all qualified candidates who can help us build a workforce that reflects the diversity of Canadian society. Workplace accommodation measures are available to all candidates identifying a need during the selection process.
▶️ Executive Assistant, Chief Financial Officer
🖊️ Canadian Forces Morale and Welfare Services - CFMWS
📍 Quebec City