10 Oct
Bayshore HealthCare
Mississauga
Bayshore HealthCare is one of the country’s leading providers of home and community health care services and is a Canadian owned company. Bayshore HealthCare is proud to showcase its achievement as a Platinum member of Canada’s Best Managed Companies Program every year since 2006. In 2015, Bayshore achieved the designation for Best Practice Spotlight Organization from the Registered Nurses’ Association of Ontario. Bayshore Healthcare is also Canada’s Best Employers Forbes 2023 list.
The Accounts Payable and Lease Coordinator is responsible for completing day-to-day accounts payable activities and the administrative aspects of lease transactions.
Key Duties And Responsibilities
Accounts Payable
- Verify coding and process invoices in a timely manner
- Process cheques and EFT run weekly; ensure proper support for signature
- Resolve and respond to supplier and internal inquiries
- Reconcile supplier statements
- Approving employee expenses submitted through Certify
- Ensure that financial deadlines are met and that customer service is provided to branches and NSC
- Liaise with the Branch Offices and suppliers to verify information or clarify issues
- Responsible for rent co-ordination and monthly reconciliations
Leasing
- Assist with various tasks including the preparation of annual lease reports, financial documents and approvals
- Maintain and update Bayshore’s lease management system in accordance with corporate guidelines and procedures to ensure integrity for all users across the organisation
- Distribute notices and final lease agreements amongst Bayshore departments
- Monitor the general lease mailbox for emails and distribute rent invoices for approval
- Assist with periodic lease information audits, generate reports and rent rolls, and correct errors as needed
- Request, cancel, and update property insurance certificates annually
- Work with Bayshore Site Managers, brokers, and landlords’ representatives to schedule site tours and track the tenant's improvement list
- Inform Bayshore stakeholders about new potential sites
- Monitor tenant conditions with Bayshore Site Managers and request that Manager drafts applicable waiver
- Follow up with the landlords regarding tenant allowance invoices and security deposits
General
- Adhere to Bayshore Policies and Procedures
- Maintain confidentiality of client and corporate information and discusses same only with appropriate Bayshore personnel
- Complete other tasks as requested
The Accounts Payable and Lease Coordinator will report to Manager, Accounts Payable and the Senior Manager, Commercial Lease Transactions.
Work Location : Mississauga National Office ( hybrid ) Weekly at least 2 days onsite and 3 days remote.
Education
Minimum - Secondary School Diploma; completion of Business Administration or an Accounting Certificate is preferred
Experience
At least 3 years of related accounts payable experience; at least one year experience in commercial leasing or property management; working knowledge of Windows, Excel (Pivots and VLOOKUP), familiarity with real estate software such as Yardi, MRI; Word and working knowledge of Accounts Payable and reporting. French language would be an asset.
Other Skills And Abilities
Exceptional organizational skills to manage multiple projects; exceptional customer service to maintain good relationships with landlords and their agents; exceptional interpersonal and communication skills; an ability to work independently and as part of a team; ability to meet deadlines while maintaining an attention to detail; demonstrated track record of achievement in dealing with suppliers and staff; in depth knowledge of multi-branch operations. Strong commitment to continual learning.
Primary Location
ON-Mississauga