10 Oct
Region of Waterloo
Kitchener
Job details
Here’s how the job details align with your profile.
Pay
- $29.59–$33.49 an hour
Job type
- Full-time
Shift and schedule
- Overtime
- Holidays
Location
150 Frederick St., Kitchener, ON
Full job description
Payroll Data and Administration Assistant (Transit)
Job Number: 1808
Job Type: Full-Time
Location: 250 Strasburg Rd - Transit-Strasburg Road Ops
Job Category: Transportation
Number of Positions:2
Department: Schedulng & Pay (TRS)
Division: Transportation Services
Hours of Work: 35
Union: CUPE 1883
Grade: CUPE 1883 Grade 006
Salary Range: $29.59 - $33.49 per hour
Posting Date: October 10, 2024
About Us!
The Region of Waterloo is a thriving,
diverse community committed to fostering opportunities for current and future generations. Home to over 674,000 residents and expected to grow to nearly one million by 2051. Guided by our 2023-2027 Strategic Plan, “Growing with Care,” we focus on equity, inclusion, and sustainability. Our mission is to provide essential services that enhance the quality of life for all residents, while our core values emphasize caring for people and the land we share. Join us and be part of a team dedicated to making a meaningful difference in our community.
Dish with One Spoon Wampum:
Waterloo Region is part of the Dish with One Spoon wampum, a treaty guiding our commitment to:
- Recognizing our shared humanity and land
- Taking only what we need
- Leaving some for others
- Keeping the dish clean
This agreement underpins our vision, mission, and core values, and reinforces our dedication to meaningful reconciliation and equity.
The Role
Reconciles payroll data for the Division’s unionized (Unifor)
staff to ensure compliance with policies and legislation and support accurate pay runs. Investigates errors and makes adjustments in the time and attendance management system, coordinating with others in human resources, corporate payroll, and scheduling to resolve issues as needed. Provides support and guidance to staff regarding pay issues.
Duties/Responsibilities
- Verifies and reconciles payroll data for the Division’s unionized (Unifor) employee group in the time and attendance management system (TAMS). Makes pay adjustments (e.g., extra duty, no pay, shift exchanges, statutory holiday), as required, including historical edits and pay codes. Ensures compliance with pay rules, collective agreement, employment standards, and policies.
- Investigates and resolves pay related issues (e.g., incorrect accrual banks, missing pay stubs, overpayments, underpayments). Coordinates with human resources, payroll or others to resolve issues and makes adjustments, including to vacation banks (single and split days) in TAMS.
- Follows up with scheduling and administration assistant and/or transit fleet supervisors for deviations between scheduling changes/exceptions logged and data uploaded in TAMS.
- Creates and implements shift and pattern templates in TAMS per established schedules for Unifor transit fleet staff.
- Organizes and plans work according to established deadlines/ timeframes established by management and payroll runs. Reviews and reconciles pay data exceptions in TAMS to ensure accuracy and alignment.
Inaccuracies are readily apparent based on incorrect pay. Refers complex problems, system issues, and conflicts to management, corporate payroll, or human resources.
- Closes off and submits pay data file to corporate payroll within payroll timelines/runs.
- Maintains records related to employee vacation, banked time, and attendance. Performs year-end reconciliation of employee banks (e.g., vacation, vacation in lieu, floater, stat) and enters payouts as required.
- Generates employee summary reports and data for management, as required (e.g., sick leave, vacation time, overtime and part-time hours worked). Distributes to same, and union officials, as applicable.
- Acts as a resource to transit operations supervisors, transit operators,
and other staff regarding pay codes/rules and practices. Responds to questions from staff related to pay issues, pay and rules/codes, banked sick, vacation, and statutory holidays. Refers complex or escalated issues to supervisor.
- Liaises with human resources and payroll regarding issues with systems and historical edits requiring adjustments in pension calculations.
- Performs related duties, as assigned.
Knowledge, Skills, and Abilities
- Knowledge and skill in payroll, office and administrative practices and procedures acquired through a Grade 12 education plus 2 years of related experience, or equivalent combination of education and experience.
- Knowledge of and ability to comply with policies, procedures, collective agreements,
and related legislation (e.g., privacy, employment standards).
- Time management, organizational, and problem-solving skills to meet payroll deadlines/timelines; investigate pay issues and discrepancies; and reconcile and maintain payroll information.
- Communication and customer service skills to respond to questions from staff; exchange information with other staff, management, payroll, and human resources; and participate as an effective team member.
- Ability to read and understand policies, procedures, pay rules/codes, schedules, and collective agreements. Ability to write and edit documents, correspondence, complete forms, generate reports, and maintain records.
- Computer skills with ability to use software such as Microsoft Office, a transit information system,
and time and attendance system.
- Ability to alter hours and work statutory holidays to meet payroll deadlines and peaks.
- Ability to work well within diverse groups to support operational goals and objectives.
Ability to support and demonstrate the Region’s values.
The Region of Waterloo is an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process. The Region of Waterloo invites applications from all qualified individuals. We are strongly committed to employment equity, diversity and inclusion in the workplace and encourage applications from Black, racialized/visible minorities, Indigenous/Aboriginal people, women, persons with disabilities, and 2SLGBTQIA+ persons.
The Region of Waterloo is committed to providing accommodations throughout the recruitment process. If you require an accommodation, please notify us and we will work with you to meet your needs. Alternate formats of this document are available upon request. Please contact the Service First Contact Centre at phone number (519) 575-4400, TTY number (519-575-4608) to request an alternate format.
Please note: candidates will be provided an update on their application Please check your spam or junk folder occasionally as some candidates have noticed our emails in those folders (Gmail and Hotmail in particular).
▶️ Payroll Data and Administration Assistant (Transit)
🖊️ Region of Waterloo
📍 Kitchener