09 Oct
Town of Halton Hills
Halton Hills
Reporting to the Community Development Supervisor – Volunteer and Group Support, this position serves as the main point of contact for outdoor facility and community use of school bookings with sport organizations, managing scheduling, permits, and operational coordination while optimizing resources. The Sport Development Coordinator also supports the administration and implementation of the Town of Halton Hills' Sport Plans, including developing programs, services, and events, and overseeing community development through outreach, research, and partnerships.
Accountabilities:
Coordination and Administration:
- Responsible for the allocation, coordination and scheduling of outdoor recreation facilities and community use of schools.
- Act as a resource to community sports organizations and facility users for the delivery of their programs, tournaments, events, and services.
- Support the Sales and Service team by responding to customer inquiries and requests.
- Provide liaison services with sporting organizations to determine current and future needs including allocation requirements and plan of sport and recreational facilities.
- Organize and attend annual meetings with season permit holders.
- Collaborate with department staff, Municipal Departments, Council, Boards of Education, community organizations, and all levels of government to ensure a coordinated approach to community sport and development services.
- Assist in coordinating agreements and community projects.
- Respond to operational requests and coordinate with appropriate facility supervisors (e.g., public works, school boards) to ensure effective management and resolution of facility-related issues.
- Report on inclement weather and facility closures to the Community Development Supervisor to develop an action plan as needed and inform facility users of any changes or updates.
- Perform administrative tasks and comply with all Town policies and procedures in collaboration with Town staff to maximize continuity and efficiency, including event management, facility bookings, program registration, and data collection.
- Coordinate and administer sport agreements, including leases, management, and service provider contracts, in collaboration with the Community Development Supervisor.
- Handle approvals and ensure compliance with requirements for tournaments organized by community sports organizations.
- Coordinate with Economic Development to support and enhance sports tourism initiatives.
Sport Development and Programming:
- Work closely with sports organizations as well as provincial and national sporting agencies to ensure the evolving needs of the organizations are being understood and considered.
- Strategically contribute, build, evaluate, implement, and ensure the sustainability of the Town’s Sport Plans.
- Develop, implement, and manage sport programs, services, and events that align with the Sport Plan and meet community needs, while identifying and evaluating opportunities for community development and partnerships.
- Network, build, and cultivate relationships and partnerships with local sport organizations, agencies, and regional groups that serve the community.
- Facilitate action with community groups to build organizational capacity and sustainability through a collaborative approach in areas such as funding, marketing, outreach, volunteer development, and governance. Work closely with community sport organizations to support their growth and effectiveness.
- Co-Chair the Halton Hills Jumpstart Chapter and collaborate with other agencies to serve as a liaison between residents, committee members, and community organizations, promoting, allocating, and overseeing funding and subsidy opportunities for local sports and programs.
- Identify, assist, and secure grants to support recreational and competitive sport development, collaborating with external agencies to ensure successful funding for community programs.
- Administer and facilitate community access to the Town’s Community Grant Programs and ensure accuracy of proposals for approval.
Business Planning and Communication:
- Assist in preparing and recommending annual operating and capital budget submissions for sport development.
- Administer and monitor approved operating budgets for sport development initiatives.
- Develop and update policies, procedures, communications, performance measures, best practices, and training resources for relevant programs and services.
- Facilitate, support and engage with stakeholders for the development of new programs and services through consultation and analysis of trends, research, and community needs.
- Provide detailed reporting and analysis of financial outcomes, program successes,
and areas for improvement.
- Contribute to promotional materials and digital media for sport and community development.
- Share information on initiatives, program development, and performance measures within the department and across professional networks.
Qualifications:
- Two-year college diploma in Recreation, Sports Administration/Management or Community Development.
- 3 years progressive experience in: Planning, implementation and monitoring of recreational sports programming including sports leagues, Space allocation and Community engagement, partnership development and capacity building in a sports environment.
- Experience in providing excellent customer service and managing public relations,
including responding to inquiries and resolving concerns.
- Experience in developing and implementing policies and procedures related to sport and community development, ensuring compliance with relevant regulations and standards.
- Experience with and proven ability to build and maintain relationships with community organizations, government agencies, sport groups, and other stakeholders.
- Resourceful and with the initiative to perform work with minimum supervision, including making sound decisions appropriately.
- Knowledge of Provincial, National and International sports organizations policies are considered assets.
- Parks and Recreation Ontario HIGH FIVE certification, and NCCP level 2 or higher are considered assets.
- Exceptional time management, organizational,
and problem-solving skills with a strong focus on decision-making.
- Creative and strategic thinking for innovative program design and delivery.
- Commitment to continuous improvement and adaptability to change.
- Proficiency in data analysis to provide actionable solutions and recommendations.
- Political awareness and sensitivity in handling discretionary issues and maintaining confidentiality.
- Physical ability to complete job duties, including some lifting of equipment for program set up.
- Valid Ontario Driver’s License (Class G) and access to personal vehicle for Town business.
Compensation:
The salary for this position is $68,380 - $81,405 per annum. This position involves working an irregular work week (based on 35 hours) including evenings and weekends as required for community meetings, activities and initiative monitoring.
Location:
This position allows a blend of working in an office environment both onsite and remotely based on the needs of the business, in accordance with the Town’s Work from Home Policy, and as subject to change, as well as attending offsite meetings and programs.
▶️ Sport Development Coordinator (202471)
🖊️ Town of Halton Hills
📍 Halton Hills