08 Oct
CST Brands
Montreal
**Job Title: Online Administrative Coordinator** **Company: CST Brands** **Location: Montreal, Quebec, CA** **Job Type: Part-Time** **Seniority: Associate Level** **Years of Experience: 3** **Application Deadline: ******** **
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**Job Description:**
CST Brands is seeking a dedicated and efficient Online Administrative Coordinator to join our dynamic team in Montreal. The ideal candidate will bring a combination of administrative skills, strong work ethic, and a commitment to excellence. As an integral part of our operations, you will play a crucial role in ensuring the smooth function of our online administrative processes.
**Key Responsibilities:**
1.
**Administrative Support:** - Provide comprehensive administrative support to online teams, ensuring efficient operations and effective communication. - Maintain accurate records, manage databases, and prepare reports as required.
2. **Communication Management:** - Draft, proofread, and edit internal and external communications. - Act as a liaison between departments and external partners, facilitating clear communication and collaboration.
3. **Research and Data Analysis:** - Conduct thorough research on various topics relevant to business operations and online marketing strategies. - Analyze data and contribute insights that will support decision-making processes.
4. **Project Coordination:** - Assist in planning and executing various online projects, ensuring adherence to timelines and quality standards. - Help coordinate virtual meetings and teleconferences, including scheduling, agenda creation, and note-taking.
5. **Persuasion and Negotiation:** - Utilize persuasive communication skills to advocate for the team’s needs and objectives.
- Negotiate with vendors and contractors as required to secure beneficial terms for the company.
6. **Travel Coordination:** - Organize travel arrangements for team members, including booking accommodations and transportation. - Ensure all travel policies are adhered to and relevant itineraries are communicated promptly.
7. **Compliance and Ethical Standards:** - Uphold the highest standards of ethical conduct and integrity in all aspects of work. - Ensure all administrative processes comply with company policies and legal regulations.
8. **Continuous Improvement:** - Identify opportunities for process improvements and recommend strategies to enhance efficacy. - Stay informed about industry trends and best practices in administrative coordination.
**Requirements:**
Educational Background:** Bachelor’s degree in Business Administration, Communications, or a related field is highly preferred. Experience:** Minimum of 3 years of experience in an administrative role, preferably in an online or virtual environment. Technical Skills:**
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and online collaboration tools (e.g., Google Workspace, Zoom, or Microsoft Teams).
- Familiarity with project management software is an asset.
- **Personality Traits:** - Driven: A self-motivated individual who takes initiative and demonstrates a proactive approach in all tasks. - Hardworking: Dedication to completing tasks efficiently and thoroughly while maintaining high-quality standards.
- **Soft Skills:** - Strong persuasion skills with the ability to influence others effectively. - Excellent research and analytical skills, with a knack for extracting relevant information and synthesizing it for decision-making.
**Benefits:**
- Free accommodation during assignments or business trips. - Company transportation provided for work-related travel. - Exciting travel opportunities within Canada and possibly internationally.
**Working Environment:**
At CST Brands, we uphold the highest standards of ethical conduct and integrity. We foster a supportive and inclusive work culture that encourages professional growth and development.
**Equal Opportunity Statement:**
CST Brands is an equal opportunity employer.
We celebrate diversity and are committed to creating an inclusive environment for all employees. We encourage applications from individuals of all backgrounds and experiences.
**Application Process:**
If you are a driven and hardworking professional seeking to contribute to an innovative team, we invite you to apply for the Online Administrative Coordinator position by submitting your resume and a cover letter outlining your relevant experience by the application deadline of ******** . Make a difference with CST Brands!
How to apply:
Apply on GrabJobs and you will be notified if shortlisted for the job.
▶️ Online Administrative Coordinator
🖊️ CST Brands
📍 Montreal