08 Oct
McMillan Career
Coal Harbour
Would you like to be a part of Canada’s leading and progressive Business Law firm?
McMillan has an exciting opportunity as a Business Centre Assistant in our Vancouver Business Centre group. As a Business Centre Assistant, you are responsible for the various Business Centre related functions such as digital processing of mail, couriers, processing closing books, document reproduction, electronic faxing, supplies management and inventory. You will also provide support to Facilities with premises matters, maintenance and performing Audio Visual tasks.
Please note that this role has a requirement to work onsite in the Vancouver office at all times. This role will provide support to firm members working both onsite and remotely.
McMillan LLP is proud to be recognized as one of only two law firms selected for this year’s prestigious Canada’s Top 100 Employers 2024 list by MediaCorp Inc., as announced in the Globe and Mail. McMillan has been recognized for its inclusive HR practices, including comprehensive employee support programs for parents, a culture that values diversity and inclusion, and career development opportunities for women, with 71% of managers at McMillan being women. These initiatives are part of the firm’s broader strategy to ensure a supportive and engaging work environment, which has been instrumental in attracting and retaining top legal talent. By fostering a supportive workplace culture, McMillan serves clients with excellence and responsiveness, delivering the real-time solutions they need to stay ahead.
What You’ll Do
The role is to support the day-to-day operations and to provide a diverse range of services, which include but are not limited to the following:
- Sorting,
digitizing and archiving incoming mail and couriers
- Processing outgoing mail and couriers using carrier platform
- Sending and distributing incoming electronic faxes
- Digital imaging
- Printing, collating and Binding documents
- Compiling, formatting and saving electronic documents into Digital Closing Books
- Helping track monthly statistics
- Monitor mailroom equipment, troubleshoot minor issues and coordinate repairs
- Assist with Business Centre special projects
- Ordering and stocking of office supplies
- Workspace set-up and clean-up for new hires and departures
- Ensures timely & accurate setup of furnishings within the event/meeting rooms’ spaces.
- Organizes and carries out office moves efficiently
- Respond to firm member requests for premises issues
- Other duties as it relates to Facilities & Business Centre functions as required.
What You Bring
- Client service attitude and ability to deal and support firm members working remotely
- and in office environment
- Ability to work onsite at all times
- Intermediate knowledge of Microsoft skills including Adobe skill set
- Aptitude for software and evolving technology
- Ability to work independently and in a team setting
- Ability to lift up to 50lbs
- Strong administrative, organizational and interpersonal skills
- Ability to handle multiple priorities
- Ability to deliver exceptional client service
- Excellent oral and written communication skills
- Thrives under pressure and an excellent multitasker
- A focus on getting things done
- Works with the team to achieve common goals
McMillan Offers You
Growth
Mentorship and Support
Training as Software Evolves
Commensurate Compensation and Benefits Package
Fun Work Environment
Continuous Learning & Development
Salary Range: $39,000 - $45,000 annually
McMillan = You
At the heart of our commitment to being a first-mover on important issues, McMillan believes that equity, diversity and inclusion are catalysts for success. By embracing our differences, we create an inclusive culture that enriches our collective knowledge, broadens our perspectives, and propels us forward. We are dedicated to fostering an environment where everyone feels empowered to bring their whole selves to work,
knowing it is through our individual experiences that we can all come together to truly make a positive impact in our firm, for our clients, within our communities, and beyond.
At McMillan, we know we will achieve the most success by attracting and retaining the best talent, and by representing and supporting communities from which we draw our members, the communities in which we live and work and the communities to which we provide legal services.
We are a law firm that prides itself in sustained quality and excellence in service while fostering a positive and collegial work environment which nurtures mentoring inspires enthusiasm and professional excellence. We commit to putting our best efforts forward in achieving our goals, and the goals of our clients. You can help us in that journey!
Need another reason to consider McMillan? Let’s work together to help you achieve your professional goals and career development.
Let’s get started
If this position is you, and you reside in or around the Vancouver area, we look forward to hearing from you. Click on the Apply Now button.
McMillan is committed to providing accommodation for applicants with disabilities in its recruitment processes. If you require accommodation at any time during the recruitment process, please email us or contact us at 1.888.622.4624 to submit your accommodation request.
McMillan LLP is committed to fostering a culture of inclusion and diversity. We respect and embrace the unique backgrounds,
perspectives and experiences of individuals at all levels of the firm. This enables us to provide innovative client service, contribute fully to our communities and advance our firm’s values.
▶️ Business Centre Assistant
🖊️ McMillan Career
📍 Coal Harbour