08 Oct
First West Credit Union
Langley
We are currently seeking a Marketing & Communications Coordinator to join our team.
The Marketing & Communications Coordinator is responsible for providing all aspects of administrative support to the Marketing & Communications Team. This role involves many different functions, including the coordination of scheduling and logistics, handling confidential and sensitive information, budget management, tracking and office coordination. This role will be required to build excellent working relationships and communications within the organization. In this position the coordinator has a broad view of all Marketing/Communication activities and offers an excellent entry point for growing a career in this area.
Here’s what would be included as a part of your typical day
1. Department Support: Engages with teams to support marketing/communications tasks including administrative support duties for projects and campaigns; assists with on-boarding of new team members; keeps apprised of department priorities and projects; and creates progress reports as necessary.
2. Marketing, Community, & Communications Support: Supports various marketing programs/functions which include but are not limited to social media tracking, Tent & Popcorn administration, work orders, event support, and printing. Supports the local community investment team with volunteer administration, committee participation, event administration, and equipment/vendor resources. Supports the communications team with email box, HUB posting and Thrive Magazine.
3. Administration:
Provides day-to-day effective and responsive administrative support to the VP of Marketing and Communications as well as other work as assigned to support the other leaders in Marketing & Communications. Takes the initiative to prepare documents as needed; facilities coordination (equipment upkeep) maintains relationships with internal and external resources.
4. Budget Management: Supports budget tracking and questions for entire marketing & communications team including invoicing, purchase orders, cheque requisitions, new suppliers, and expenses. Able to communicate/reconcile the budget tracking; and prepares monthly expense claim reports for senior level leadership within the department.
5. Meeting Coordination: Responsible for scheduling, planning, and coordinating meeting logistics using considerable judgment and discretion; creates agendas, manages documents, takes thorough meeting notes when required,
and follows-up on items arising from meetings and conversations; schedules networking meetings, including contacts outside of the credit union system; and prepares for meetings by creating and supporting with PowerPoint presentations.
6. Leader Support: Anticipates needs and provides confidential administrative support functions including information triage and exchange; assists other department leadership as directed by the VP of Marketing and communications; and is responsible for making all travel arrangements for the including maintenance of accounts and related expenses.
Required Skills, Experience & Qualifications
- 2-year certificate (administrative or business-related program) required
- 2 years of successful experience working in an administrative or executive assistant role.
- Previous experience working in a marketing/communications department would be considered an asset.
- A natural curiosity and exuberant energy befitting of our dynamic marketing team
- Proven ability to provide exceptional service in a high paced, multi-demand environment
- Advanced ability to build trusting relationships and communicate effectively
- Strong skill and ability with the Microsoft Office Suite including Outlook calendar management
- Comfortable using online systems and apps; web content management experience would be an asset
- Demonstrated ability to apply critical thinking, problem solve and work effectively with little instruction to provide value to a team of professionals
- Displays an understanding of risk and risk ownership by being able to demonstrate adherence to policies and procedures.
What’s in it for you:
First, we strive to make our team members feel genuinely rewarded. You’ll have:
- Mental health coverage and resources
- Customizable health benefits, as well as topped-up parental leave
- Performance-based compensation, employee banking advantages and group RRSP matching
- Vacation time and flexible work arrangements to support your lifestyle
We are committed to providing a fair, equitable, and competitive rewards package that reflects the value an individual brings to our organization. The compensation mentioned in this job posting should serve as a guide.
The total cash compensation earned may vary based on a variety of factors including bonuses and/or incentives, an individual’s skills and experience, and may correlate with performance in the role.
We also provide and encourage opportunities for our employees to make a meaningful impact. After all, as a credit union we’re powered by giving back—in big ways and through small gestures. That's why we offer employees paid time off to volunteer, partner with thousands of local charities, build long-lasting relationships that help our members get ahead and commit to environmental, social and governance (ESG) practices.
By joining our team, you’ll be able to elevate your potential. Wherever your own purpose leads, we’re here to support you with award-winning in-house training programs, access to LinkedIn Learning,
and reimbursement for external courses to help you get ahead.
Take the next step in your career as part of our team. Apply for this opportunity!
Candidates, please note: if you are being considered for this role, you will be required to complete a background check, such as employment verification, credit check and criminal record check.
Diversity, Equity, Inclusion & Belonging
At First West Credit Union, we embrace diversity regardless of gender identity or expression, sexual orientation, religion, race, ethnicity, age, diverse ability, and any aspect that makes someone unique. Inclusion is woven through our organization, from our employee-led network groups,
hiring practices and education programs that address barriers and continually grow our equitable, diverse and inclusive culture.
We encourage people who are from equity-deserving groups to apply for a career with us, including women or non-binary people, persons with diverse abilities, Black, Indigenous Peoples, People of Colour and members of 2SLGBTQIA+ communities.
If an accommodation would help you during the process of applying or interviewing for a career with us, please let us know how we can assist you, whether it’s preparing materials in an alternate format, booking an accessible meeting room or other arrangement.
Your individuality is welcome here.
About Us
We’re a financial cooperative that does things differently. We provide time-tested advice that helps our members feel optimistic about their future, and we offer comprehensive banking solutions that enable people to confidently reach their goals. With the financial strength and extended branch network of a large financial institution, we maintain local connections to our communities and take a unique grassroots approach to service. Our more than 250,000 members and approximately 1,250 employees operate from 45 branches throughout the province of BC, under the Envision Financial, Valley First, Island Savings and Enderby & District Financial brands. Visit firstwestcu.ca for more information on First West Credit Union.
Please know we appreciate your interest in us but only candidates selected for an interview will be contacted.
▶️ Marketing & Communications Coordinator
🖊️ First West Credit Union
📍 Langley