09 Oct
University of Guelph
Guelph
Department: CEPS-Office of the Dean
Position covered by the Collective Agreement with USW Local 4120
If you are a current employee of the University of Guelph you must apply on the internal Career Page in order to be considered as an internal applicant.
SuccessFactors: Career Opportunities (sapsf.com)
General Purpose
The College of Engineering and Physical Sciences (CEPS) at the University of Guelph is seeking a dedicated and organized Graduate Program Specialist - Admissions. This role is pivotal in coordinating and administering the admissions process for our course-based master's programs, including Master's of Data Science, Master's of Cybersecurity and Threat Intelligence, and Master's of Cyber Leadership and Cyberpreneurship.
The successful candidate will ensure excellent client service for prospective applicants, current incoming graduate students as well as our internal clients that includes graduate coordinators and graduate program assistant staff members from each of the academic units within CEPS.
Duties and Responsibilities
- Graduate Admissions Coordination and Administration including:
- Ensuring accurate and timely processing of applications and delivery of offers.
- Supervise student support staff during admissions periods.
- Maintain and update the application management system.
- Conduct orientation and cross-training for the CEPS Grad team on admissions procedures and technology.
- Ensure a robust communication process is in place with prospective students and those who have recently accepted offers.
- Data Validation and Reporting
- Maintaining graduate applicant records and perform monthly audits.
- Provide timely and accurate reporting of in-progress and completed applications.
- Assist in data management and analysis as assigned.
- Graduate Student Support
- Assisting with student documentation and administrative requirements as directed.
- Advise students on scholarship eligibility and application deadlines.
- Update graduate student handbooks and recruitment documents.
- Participate in the development and implementation of student experience activities.
- Other duties as assigned.
Requirements
- Undergraduate degree in mathematics, data science, computer science, or a related field, with a minimum of 2 years of experience in a role requiring high levels of organization, multitasking, critical thinking, decision-making, and customer service or an equivalent combination of education and experience.
- M.Sc.
in a science discipline (math, stats, computer science, engineering, physics, chemistry) with computational or data science experience would be considered an asset
- Strong critical thinking, organizational, and time management skills.
- Proficiency in data management and systems, including training in machine learning and AI applications.
- Excellent communication and interpersonal skills including the ability to work effectively as part of a team.
Employee Type: Regular
Position Number: 10911986
Classification: USW, Local 4120 Salary: Band 5
USW Local 4120 Wage Grid
*Tentative evaluation; subject to final review.
At the University of Guelph, fostering a culture of inclusion is an institutional imperative.
The University invites and encourages applications from all qualified individuals, including from groups that are traditionally underrepresented in employment, who may contribute to further diversification of our Institution.
Posting Date: 10/04/2024
Closing Date: 10/11/2024
▶️ Graduate Program Specialist - Admissions
🖊️ University of Guelph
📍 Guelph