Administrative Support II Canada

Administrative Support II Canada

Inside the Role

The Executive Assistant provides high level, confidential support to four (4) Regional General Managers (RGM) of Sales at Daimler Truck North America (DTNA) (Vocational and On Highway. Two in United States and two in Canada). This position handles preparation and planning for internal and external meetings, arranges detailed travel plans, manages a complex schedule, composes, and prepares emails, and ensures appropriate preparation for each calendar item. In addition, the Executive Assistant will participate in projects and run reports as needed. This is a great opportunity to support a highly competitive commercial team, interact with local and global leaders, Customers and make an impact. The position will also support,





as needed our District Managers per RGM, The ideal candidate will have a desire to grow in the role, with a mindset toward continuous improvement.

We Take Care of Our Team

Position offers a starting salary range of $24.27/hr. - $31.00/hr. USD

Pay offered dependent on knowledge, skills, and experience.

Benefits include 401k company contribution with company match up to 6% as well as non-elective company contribution of 3 - 7% depending on age; starting at 4 weeks paid vacation; 13+ calendar holidays; 8 weeks paid parental leave; employee assistance program; comprehensive healthcare plans and wellness programs; onsite fitness (at some locations); tuition assistance and volunteer paid time off; short-term and long-term disability plans.

What You Drive at DTNA:

- Perform specific Canadian administrative duties which can include sensitive documents related to the following areas customs, tax, legal, company vehicle, Ontario Motor Vehicle Industry Council,





electronic New Vehicle Information Statement, and truck invoice adjustment. Periodically required to be in the Canadian local office for in person tasks.

- Support specific United States specific responsibilities for US based RGMs.
- Sales is a fast-paced environment that requires the ability to multitask and confidently navigate priorities and duties; the applicant should display a high degree of flexibility as the daily routines are subject to unforeseen changes and challenges.
- Proactively manage executive’s calendar.
- Arrange and coordinate meetings by identifying priority and content.
- In concert with District Manager plan meetings and events; select event facilities, coordinate catering, and technical equipment as needed.






- Manage the brand merchandise inventory for the region / country.
- Assist with PowerPoint presentations for Dealer Visits or Upper Management, and other meetings as needed.
- Arrange domestic and international business travel, including air, hotel, and ground travel. Be mindful of visa requirements when applicable for Regional General Managers and support District Managers when required.
- Prepare and process expense reports, adhering to DTNA’s travel policy for Regional General Managers.
- Meet, greet, and interact with internal and external visitors and partners; provide hospitality and administrative support as needed.
- Stays knowledgeable of company’s top customers and maintains contact information for key client relationships and dealer roster.
- Effectively handle sensitive,





confidential, and proprietary information. Establish and maintain confidential files and records, releasing documents and other information requiring the use of discretion as to the nature of extent of distribution.
- Review operating practices and implement improvements where necessary.
- Act as point of contact and help enforce DTNA’s record retention policy in the RGM Office.
- On-boarding and overall staff support. Maintain departmental distribution lists, department contact lists, and understand districts.
- File and retain digital documents, as necessary.
- Work with RGM on departmental budget.
- Submit invoices for payment; work with Controlling, vendors, and accounts payable to resolve billing issues.






- Prepare and process various documentation and reports, including non-disclosure agreements.
- Manage office and business needs for supplies, materials, and other resources - Perform research for special assignments and prepare PowerPoint/Tableau or data analysis, and reports and recommendations.
- Foster Customer Experience and One Team, Best Team mindset within area of operation.

Knowledge You Should Bring:

- Associate degree OR 2 years of relevant experience in lieu of degree.

- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite.
- Must be able to work efficiently, courteously, and professionally within a team environment.
- An attached resume is required

Exceptional Candidates Might Have:







- A solid knowledge of DTNA’s current office programs - Proficiency in Tableau and Adobe programs.
- Preferred bilingual with English/French

#LI-TN1 #LI-Remote

This position is not eligible for relocation support.

Where We Work

This position is open to applicants who can work in (or relocate to) the following location(s)-

Mississauga, ON CA

YOU MAKE US - YOU MAKE THE DIFFERENCE

People are what makes us - everyone makes the difference at Daimler Truck. As one global team, we drive success: from conventional powertrains to the future of sustainable transportation. We build to solve. Constantly pursuing our goals. Our culture. Our daily life.

It’s your impact that makes the difference. Only together, will we achieve more sustainable transportation, reduce our carbon footprint,





increase safety on and off the track, develop smarter technology and financial solutions. All essential, to fulfill our purpose for all who keep the world moving. That’s why we rely on each other. We start with listening to your insights, thoughts, and ideas.

Let’s unleash our collective potential to build our future, progress together and lead with the long view. Because everything you do has an impact. It matters. This is what we call impact Culture.

Schedule Type:

Remote

At Daimler Truck North America, we recognize our world is changing faster than ever before. By listening to the needs of today, we’re building to solve with cutting-edge solutions in sustainability and future driving technology across electric, hydrogen and autonomous.





These solutions, backed by years of innovative success and achievement, continue DTNA’s legacy as the undisputed industry leader. Our evolving brand portfolio is second to none, including Freightliner Trucks, Western Star, Demand Detroit, Thomas Built Buses, Freightliner Custom Chassis, and Financial Services. Together, we work as one team towards our envisioned future – building a cleaner, safer and more efficient tomorrow for all.

That is what we are working toward - for all who keep the world moving.

Additional Information

- This position is not open for Visa sponsorship or to existing Visa holders
- Applicants must be legally authorized to work permanently in the country the position is located in at the time of application
- Final candidate must successfully complete a criminal background check
- Final candidate may be required to successfully complete a pre-employment drug screen
- Contractors, professional services, or other contingent workers should confirm with their local agency if they are eligible to apply for FTE positions
- EEO/Minorities/Females/Disabled/Veterans

Daimler Truck North America is committed to employing a diverse workforce and providing an environment where equal employment opportunities are available to all applicants and employees without regard to race, color, sex (including pregnancy), religion, national origin, age, marital status, family relationship, disability, sexual orientation, gender identity and expression (including transgender and transitioning status), genetic information, or veteran status.

For an accommodation or special assistance with applying for a posted position, please contact our Human Resources department at 503-745-8982 or toll free 800-206-3369. For TTY/TDD enabled call 503-745-2137 or toll free 866-355-6935.